Technical Project Coordinator

About the Position

Technical Project Coordinator

We are currently hiring a Technical Project Coordinator to join our team in Wrocław, Poland. This role is full-time and is ideal for a junior professional looking to gain experience in project coordination and management.

Work Mode

• Hybrid

About Us

xBerry is an R&D House with extensive expertise in delivering custom solutions for international clients since 2016. We specialize in embedded systems, machine learning, AR/VR technology, and image processing.

Responsibilities

Project Coordination and Management

• Day-to-day management of smaller IT projects – ensuring smooth workflow and execution of project goals.
• Work organization – breaking down requirements into epics, user stories, and tasks in cooperation with the development team.
• Estimation and planning – coordinating task estimation with a small team of developers and logging estimates in the system.
• Backlog management – prioritizing, maintaining task order, and reviewing outdated requests.
• Scope and risk control – monitoring progress, spotting potential delays, and escalating changes that impact budget or timeline.
• Client communication – ongoing reporting of project progress and status.
• Leading meetings and demos – organizing status meetings, taking notes, and defining concrete action items.
• Follow-up on agreements – preparing post-meeting summaries and ensuring clear communication with both the client and the team.

Tool Administration and Team Support

• Work management tools administration (e.g., ClickUp, GitLab/GitHub) – maintaining structure, statuses, project consistency, and clean task/code architecture.
• Time and resource tracking – verifying data accuracy, monitoring hours, and managing team workload schedules.
• Internal communication and office systems maintenance – keeping team communicators organized and managing basic permissions/access rights.
• Internal documentation creation – preparing and updating concise “how-to” guidelines for internal tools.
• First line of technical/organizational support – diagnosing day-to-day issues reported by the team and routing them to the right person.

Requirements

• Experience in coordinating IT projects, tasks, or team workflows.
• Basic understanding of IT delivery processes and Agile/Scrum frameworks.
• Hands-on experience with project and task management tools (e.g., ClickUp, Jira, Asana, Trello).
• Strong organizational skills, attention to detail, and a focus on meeting deadlines, scope, and agreements.
• Ability to organize backlogs, break down tasks, and collaborate effectively with technical teams.
• Ability to independently identify problems, risks, and delays, and escalate them appropriately.
• Strong communication skills - both with the internal team and clients.
• Ability to run meetings, prepare notes, and execute effective follow-ups on decisions made.
• Proactivity, accountability, and a focus on getting things done.
• Fluent written and spoken English - enabling seamless communication and work with technical documentation.

Nice to Have

• Experience with tools supporting IT team workflows (GitLab, GitHub, ClickUp, etc.).
• Technical mindset or basic DevOps background (knowledge of Git, Python/Bash scripting), helping to better understand software development processes and environments.

We Offer

• Possibility to take part in Professional Networking Events
• Hybrid Service Delivery Model
• Possibility to join MultiSport Program
• Possibility to join a Medical care program
• Flexible working hours

Application for Position

Contact Details

• First name
• Last name
• E-mail
• Phone

Attachments

• CV
• Cover letter

Additional Information

• Portfolio: Dribble, Behance, GitHub

Note: By submitting your application, you consent to the processing of your personal data for recruitment purposes and future recruitment processes.