Temporary Senior Accounts Payable Specialist

About the Position

Forbes, an iconic global media brand, is seeking a Temporary Senior Accounts Payable Specialist for a three-month assignment in Jersey City, NJ, with the potential to extend. This role is pivotal for managing day-to-day accounts payable activities, ensuring accuracy and timely processing of invoices, approvals, payments, and reporting.

Responsibilities

• Daily AP Operations & Ownership: Independently manage daily AP priorities, including invoice intake, coding, approval follow-up, exception resolution, and payment preparation.
• Hands-On Processing & Review: Process and review invoices and Concur expense reports for accuracy, proper coding, documentation, approvals, and policy compliance.
• Analytical Problem Solving: Investigate complex invoice discrepancies, duplicate payments, vendor disputes, and missing information; recommend practical solutions.
• AP Aging & Month-End Support: Review AP aging and open items, support reconciliations and accruals, and assist with an accurate and timely month-end close.
• Payments & Controls: Prepare and initiate domestic and international wire and ACH payment runs in accordance with established security procedures.
• Vendor Management & Compliance: Coordinate vendor onboarding, maintain accurate vendor master data, and support annual 1099 reporting.
• Communication & Judgment: Serve as a reliable point of contact for employees, vendors, and Finance colleagues; resolve routine operational issues independently.
• Process Improvement & Reporting: Use ERP reports and Excel to identify errors, recurring issues, and opportunities to streamline workflows; recommend practical improvements.

Requirements

• Experience: 5–7+ years of progressive accounts payable or related accounting experience, including substantial independent ownership of AP workflows.
• Skills: Strong understanding of general ledger coding, accruals, reconciliations, internal controls, and the impact of AP activity on financial reporting and cash requirements.
• Technical Proficiency: Advanced Excel skills, including pivot tables, lookups, and analysis of large transaction lists; proficiency with Microsoft Office.
• ERP and Expense Systems: Hands-on experience with ERP and expense systems; Concur, and Carta AP experience are desirable.
• Soft Skills: Excellent organizational skills, written and verbal communication, attention to detail, and ability to prioritize competing deadlines.
• Judgment: Proven initiative and sound judgment, including knowing when to make a decision independently and when to escalate a control, compliance, or financial risk.

We Offer

• Compensation: The hourly rate for this role is $40.00 - $43.00.

About the Company

Forbes is an equal opportunity employer committed to diversity, equity, and inclusion. We aim to offer employees the flexibility they need to be successful, with some positions requiring candidates to be based in specific locations while others may be fully remote (within the U.S.) if it aligns with the needs of the position.

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Forbes is an equal opportunity employer.