Travel & Expenses Specialist

About the Position

We are looking for a Travel & Expenses Specialist to join our team at Nebius in Amsterdam, Netherlands. This role is pivotal in managing travel and expense processes, ensuring compliance and efficiency.

About Nebius

Nebius is leading a new era in cloud infrastructure for the global AI economy. We are building a full-stack AI cloud platform that supports developers and enterprises from data and model training through to production deployment, without the cost and complexity of building large in-house AI/ML infrastructure.

Built by engineers, for engineers. From large-scale GPU orchestration to inference optimization, we own the hard problems across compute, storage, networking and applied AI.

Listed on Nasdaq (NBIS) and headquartered in Amsterdam, we have a global footprint with R&D hubs across Europe, the UK, North America and Israel. Our team of 1,500+ includes hundreds of engineers with deep expertise across hardware, software and AI R&D.

Responsibilities

• Perform first-line review and audit of expense claims, ensuring accuracy and compliance with company policy, applicable requirements and documentation standards.
• Perform or support corporate travel bookings using the company travel booking environment and, where applicable, GDS tools.
• Support employees with corporate travel and expense queries, including air and hotel bookings, booking changes and cancellations, fare and routing questions, expense submissions, reimbursements and policy guidance.
• Monitor corporate card transactions to ensure timely claiming, appropriate coding and clearance.
• Perform assigned corporate card reconciliation activities, investigate reconciliation differences and follow up with relevant employees or stakeholders to ensure timely resolution and clearance.
• Validate expense coding and supporting documentation, including receipts and invoices, and identify recurring errors, exceptions or control gaps.
• Support country-specific expense and tax requirements, including invoice compliance and VAT recovery readiness where applicable.
• Support expense-related accounting activities, including accurate GL coding, accrual and reversal processes and clearing of expense balances.
• Monitor T&E system and process controls and identify configuration gaps, recurring errors or cases where controls are not operating as intended.
• Identify travel and expense cases that may require specialist review, including tax, payroll or duty-of-care considerations, and escalate them to the appropriate teams.
• Prepare and support recurring T&E operational reporting, including expense-processing, corporate-card, ageing, compliance and other relevant operational metrics.
• Use T&E data to identify trends, spend leakage, aged items, recurring issues and control gaps, and contribute to improvements in processes, controls and employee guidance.
• Support audit and control-testing requirements by maintaining complete, accurate and audit-ready T&E documentation and providing requested evidence.
• Work with relevant internal and external stakeholders, including Finance, Payroll, HR, Travel providers and T&E system vendors, to resolve operational issues and support continuous process improvement.

Requirements

• 5+ years of experience in corporate travel, Travel & Expenses, travel operations, Accounts Payable or Finance Operations, preferably within an international or multi-entity environment.
• Experience reviewing and processing expense claims and applying policy, documentation and compliance requirements.
• Working knowledge of basic accounting principles, including GL coding, reconciliations and accrual concepts.
• Experience working with corporate card transactions and/or reconciliation processes.
• Experience working with a T&E or expense management system such as Expensify, Navan, SAP Concur, TravelPerk or a comparable platform.
• Hands-on experience using a GDS (e.g., Amadeus, Sabre or Travelport) for corporate travel booking and/or ticket servicing.
• Hands-on experience with corporate travel booking and servicing, including air and hotel bookings, fare structures, fare rules, booking classes, booking conditions, changes, exchanges and cancellations.
• Strong attention to detail and the ability to work accurately with high transaction volumes and recurring deadlines.
• Strong service orientation and the ability to resolve employee queries clearly and professionally while applying policy consistently.
• Good spreadsheet skills (Excel or Google Sheets), including the ability to identify anomalies, trends and exceptions in data.
• Ability to work within controlled processes and maintain accurate, complete and audit-ready documentation.

Nice to Have

• Exposure to VAT, invoice compliance or expense tax requirements in one or more countries.
• Experience working in an international, multi-country or multi-entity environment.
• Experience supporting financial close, balance-sheet reconciliation or audit activities.
• Experience preparing operational reporting and using T&E data to support process or control improvements.
• Experience with more advanced airfare analysis, complex itineraries, exchanges/refunds or GDS functionality beyond day-to-day booking and servicing.

We Offer

• Competitive compensation
• Career growth and learning opportunities
• Flexibility and ownership
• Collaborative and innovative culture
• Opportunity to work on impactful AI projects
• International environment and talented teams

About the Company

Fast moving - Bold thinking - Constant growth - Meaningful impact - Trust and real ownership - Opportunity to shape the future of AI

Equal Opportunity Statement

Nebius is an equal opportunity employer. We are committed to fostering an inclusive and diverse workplace and to providing equal employment opportunities in all aspects of employment. We do not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, ancestry, age, disability, genetic information, marital status, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by applicable law.

Applicants must be authorized to work in the country in which they apply and will be required to provide proof of employment eligibility as a condition of hire.

If you need accommodations during the application process, please let us know.