Tech Stack
Job Description, Responsibilities & Requirements
About the Position
Workplace Office Manager
San Francisco, CA
About the Company
Atoms is building the machines that power the next era of progress. We are transforming the physical world by creating Physical AI-real-world robots for industries such as food, mining, and transport. Our systems are designed to understand, predict, and control the real world with precision, making complex physical operations more reliable, scalable, and productive.
We are a team of roboticists, engineers, operators, and builders who believe the next great technology companies will transform not only information but the physical systems that shape everyday life.
Responsibilities
- Ensure the office is clean, organized, and fully functional at all times.
- Order, receive, inventory, and stock snacks, beverages, and office supplies.
- Pick up, sort, and distribute daily mail; receive, log, and notify employees of incoming packages.
- Review, respond to, and resolve requests submitted via Jira tickets or the Office Email Alias.
- Maintain meeting room cleanliness and readiness throughout the day.
- Continuously review and analyze operational procedures, implementing improvements to maximize space utilization, equipment use, and waste reduction.
- Partner with the Regional Workplace Lead to develop, maintain, and activate site-specific Emergency Action Plans.
- Assess workplace maintenance needs and coordinate services, including janitorial and repair vendors.
- Support onboarding and offboarding logistics, including coordination with HR, IT, and Security.
- Assist with managing satellite offices as needed.
- Coordinate office reorganizations and moves in partnership with the Regional Workplace Lead and other Workplace Coordinators.
- Support internal communications about operational changes, events, and workflow updates.
- Provide proactive and responsive communication and resolution for both routine and emergency requests.
- Employee-first approach; builds a positive onsite culture and experience.
Requirements
- Strong interpersonal and communication skills, with the ability to build relationships across departments and manage conflict constructively.
- Sourcing, managing, and negotiating with external partners (janitorial, snacks, property management, etc.).
- Comprehensive knowledge of Slack and Google Workspace (Gmail, Calendar, Docs, Sheets, Slides).
- Experience using ticketing software such as Jira, Freshservice, or ServiceNow.
- Ability to navigate ambiguity and shifting priorities in a fast-paced workplace.
- Workplace or facilities experience in a startup setting is a plus.
- In-office presence five days a week is required to deliver the optimal workplace experience.
- Planning, organization, prioritization, execution, and strong attention to detail.
We Offer
- Base Salary: $73,000 - $95,000 per year.
- Equity Awards: Potential for equity awards.
- Performance Bonus: Annual performance-based bonus.
- Benefits:
- Medical, dental, and vision insurance (multiple plans, incl. HSA options).
- Company-paid life and disability insurance (short- and long-term).
- Voluntary insurance: accident, critical illness, hospital indemnity.
- Optional supplemental life insurance for self, spouse, and children.
- Pet insurance discount.
- 401(k).
- Health Savings Account (HSA).
- Flexible Spending Accounts (Healthcare, Dependent Care, Commuter).
- Time Off policies.
Why Join Us
At Atoms, you’ll work on one of the defining challenges of our time-bringing automation into the physical world to drive real, lasting impact. We exist to uncover valuable unknown truths and turn them into progress, which means constantly pushing beyond what’s known and building what doesn’t yet exist. The work is ambitious and often challenging, but it’s grounded in a shared sense of purpose and a team committed to seeing it through together. Our work only matters if it serves others, and we know that meaningful progress depends on the trust of the people we serve and the strength of our team-so we invest in both, creating an environment where you can do your best work and grow.
What Else You Need to Know
This role is based in our San Francisco office. Atoms is a company driven by invention and continuous change-we are constantly reimagining our industries, building new products, and refining how we operate. We do our best work together. That’s why all of our office-based teams work onsite, five days a week.
Ready to join us as we serve those who serve others?
#LI-Onsite