Workplace Specialist
Nice to have's
Job description
About the Position
As a Workplace Specialist, you'll be at the forefront of ensuring our studio operates seamlessly and as the face of our studio, greeting colleagues and external contacts, you’ll play a crucial role in shaping the studio’s vibrant and welcoming atmosphere.
Embracing challenges with creativity and adaptability, you'll ensure that our facilities are optimized to support our studio's needs. Whether it's physical operations & repairs, replenishing vending/coffee machines, coordinating events, or overseeing health and safety practices, you'll be the driving force behind our studio's operational excellence and compliance.
You’ll be part of a team that encourages proactivity, continuous improvement, and your dedication to enhancing our studio environment will make a tangible impact on the overall studio experience.
This is a dynamic role that requires on-site presence 5 days a week. While our core hours are 9am - 5pm (37.5 hours per week), we value flexibility and ask that you be available to adjust your schedule between 8am and 6pm occasionally, which will be shared amongst the team.
Please note: Visa sponsorship is not available for this position. Candidates must possess current eligibility to live and work in the UK in order for their application to be considered.
Responsibilities
- Ensure seamless studio operations
- Greet colleagues and external contacts
- Optimize facilities to support studio needs
- Handle physical operations & repairs
- Replenish vending/coffee machines
- Coordinate events
- Oversee health and safety practices
Requirements
- Experience in a workplace/facilities office/coordinator role
- Understanding of general office health and safety practices, facilities management, and event coordination
- Flexibility and adaptability to prioritize tasks in a dynamic, reactive environment
- Excellent communication, collaboration, and time management skills
- Exposure to health & safety practices such as housekeeping checks, fire marshalling, or first aid
- Patience, approachability, a problem-solving mindset, and the ability to take ownership of tasks
- Familiarity with administrative tools and ticketing systems (Jira and Miro are desirable)
We Offer
- Flexible core hours, 25 days of annual leave, Christmas shutdown, and a plan to work from anywhere in the EU for up to four weeks per year
- 36 annual work-from-home days per year
- Life insurance, income insurance, private healthcare, an annual well-being allowance, and more
- Generous resources committed to your perpetual personal and professional development
- Investment in our community - with paid volunteering days
- Fun and entertainment - with free games, activities, and celebrations
- Generous relocation support - should you need it
About the Company
Ubisoft is a global leader in gaming with teams across the world creating original and memorable gaming experiences, from Assassin’s Creed, Rainbow Six to Just Dance and more. We believe diverse perspectives help both players and teams thrive. If you’re passionate about innovation and pushing entertainment boundaries, join our journey and help us create the unknown!
Positive mental health and wellbeing at work are priorities for us. We are a Gold Employer in the Mind Workplace Wellbeing Index, and partners of Safe in Our World. We run an inclusive Wellbeing Champions programme and provide a wide range of training and resources to support all of our people to proactively discuss and manage their own mental health, as well as support their team members.
Ready to Apply?
We aim to build the world’s most distinctive and diverse gaming studio; therefore, we strongly encourage you to apply. We’d love to hear about you and your background.
Find out more about Ubisoft Reflections by contacting Luke Murtagh, our Talent Acquisition Partner managing this vacancy:
Website: https://reflections.ubisoft.com/about/ubisoft-reflections
TA Partner: https://www.linkedin.com/in/luke-murtagh-recruitment/
Our Social Channels: linktr.ee/UbisoftReflections
Link to Job Description
Workplace Specialist (Updated Aug 2026)
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