Administrative Assistant

About the Position

We are seeking an Administrative Assistant to join our team in Galway, Ireland. This role offers a temporary position with a focus on providing high-quality administrative support.

Responsibilities

• Provide general and high-level administration support, including tasks such as diary management, preparation for meetings, organizing travel and meetings, and general administration tasks.
• Support the Contracts team in preparing and compiling reports, Service Arrangement documentation, and other documentation, and assist with general administrative tasks.
• Communicate with stakeholders (Operational teams, HR, Property, Finance, Business Development) in relation to administrative queries relevant to the work of the Contracts team and wider directorate, including the preparation of statistical information and reports.
• Schedule Service Arrangement meetings and other support activities with stakeholders across the organization and provide administrative support for the same.
• Contribute to the development and maintenance of the Contracts team administrative systems, including scanning, filing, and organization of documentation systems.
• Assist the Contracts team with related meetings, including drafting of agendas, minutes, and reports as required.
• Provide support to Contracts system owners in maintaining systems, problem-solving around system issues, and proactively seeking to avoid them. Engage with local Managers and Regional Managers in the preparation of business cases, gathering of requirements, and preparation of costings.
• Take ownership and oversight of the general office administration/management, orders, and invoice accountability to ensure an efficiently run function, and deliver any other ad hoc administration tasks required by the Contracts Team.

Requirements

• Minimum two years’ experience in a comparable role with a proven ability to deliver in a time-sensitive and deadline-oriented environment.
• Formal Education/Training: Previous experience working as an administrator is desirable. ECDL or similar IT Award.
• Excellent IT Skills and the ability to collate and analyze data.
• Ability to manage records, both online and paper-based.
• Excellent organizational, planning, and multi-tasking abilities.
• Knowledge of office management systems and procedures.
• Proficient in relevant software applications including MS Office, Teams, Word, Excel, Databases, and Outlook applications.
• Excellent communication skills - verbal and written with a high attention to detail and accuracy.
• Excellent time management skills and the proven ability to prioritize work.

We Offer

• Temporary position in Galway, Ireland.
• Opportunity to work in a dynamic and supportive environment.
• Competitive salary.

About the Company

THE REHAB GROUP is a leading organization in the public sector, dedicated to supporting and advocating for people with disabilities. We value high-quality administrative support and are looking for a self-motivated individual to join our Contracts Team.

For more information, please email [email protected].