Assistant to the CEO
Nice to have's
Job description
About the Position
We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to support senior management in day-to-day operations and business communication.
This role goes beyond traditional administrative support. The Executive Assistant will be responsible for coordinating executive activities, managing business correspondence, preparing presentations and material, and conducting research to support strategic communication and decision-making.
The ideal candidate is proactive, discreet, and able to manage multiple priorities in a fast-paced international environment.
Responsibilities
Executive Support
- Manage the executive’s calendar, schedule meetings, calls, and appointments.
- Coordinate internal and external meetings, prepare agendas and follow-up materials.
- Organize online and offline meetings, business events, and team gatherings.
- Arrange domestic and international business travel (flights, hotels, transfers, itineraries).
Business Communication & Correspondence
- Manage and draft professional business correspondence (emails, letters, official communication).
- Serve as a communication bridge between executives, internal teams, and external partners.
- Track incoming requests and ensure timely follow-up.
Research & Information Support
- Conduct contact and partner research (potential partners, vendors, industry contacts).
- Collect and structure information needed for meetings, negotiations, and business discussions.
- Prepare briefing materials and summaries for executive meetings.
Presentation & Document Preparation
- Prepare presentations, reports, and meeting materials for internal and external use.
- Support the creation of executive presentations, documents, and analytical materials.
- Maintain and organize documentation and correspondence records.
Administrative Coordination
- Manage confidential information with discretion and professionalism.
- Coordinate communication with suppliers, partners, and service providers.
- Ensure smooth communication between departments and stakeholders.
Requirements
- Higher education.
- Previous experience as Executive Assistant, Personal Assistant, Office Manager, or similar role.
- Excellent written and spoken English (business communication level).
- Strong organizational and multitasking skills.
- Advanced computer literacy (MS Office / Google Workspace).
- Ability to prepare professional presentations and business documents.
- High level of responsibility, attention to detail, and discretion.
Nice to Have
- Experience working with senior executives or international teams.
- Experience preparing business presentations or reports.
- Familiarity with calendar management and travel booking tools.
We Offer
- Opportunity to work in a dynamic and international environment.
- Competitive compensation package.
- Professional growth and development opportunities.
About the Company
[Company description if present]
© Civenty. This job description was sourced from the employer's public career page. TheJob is not the employer — we index the posting and route candidates to the source. All content rights and hiring decisions belong to the employer.
Civenty is part of the Covent IT Group (2007), founded in 2015, which carries the spirit and atmosphere of a startup and serves to SMEs (small and medium-sized enterprises). We are a high-quality provider of IT business solutions for clients all over the world, bringing together 200+ professionals around Ukraine, namely Dnipro, Kiev and Vinnytsia. Specialists with profound experience in various domains such as: E-commerce / E-retail, Mobile, FinTech, Information Portals, Server administration, we help our clients to achieve their goals faster than before.Why would you choose Civenty? Civenty is a part of a larger organization, in line with the clarity of business and HR processes, however, at the same time with its excellent flexibility, almost zero bureaucracy, openness and accessibility to management. The main thing that we value above all is: our team and the atmosphere of trust, focus on results and thirst to be better than we were yesterday.Civenty является частью компаний Covent IT Group (2007), основанной в 2015 году, которая несёт в себе дух и атмосферу стартапа, сотрудничает с малыми и средними компаниями. Мы являемся высококачественным поставщиком ИТ-сервисов и бизнес-решений для клиентов по всему миру, объединяя 200 + специалистов в трёх локациях в Украине, а именно: Днепр, Киев и Винница. Специалистов с глубоким опытом и специализацией в различных областях, таких как: E-commerce / E-retail, Mobile, FinTech, Information Portals, Server administration, мы помогаем нашим клиентам достичь своих целей быстрее, чем раньше.Почему именно тебе выбрать Civenty? Civenty является частью более крупной организации, соответственно имеет четкие бизнес и HR процесы, однако при этом имея отличную гибкость, почти 0 бюрократии, открытость и доступность менеджмента. Главное, что мы ценим больше всего, это наша команда и атмосфера доверия, ориентир на результат и стремление быть лучше, чем мы были вчера.