Business Administrator / Backoffice assistant (German speaking)

About the Position

We are seeking a passionate Business Administrator / Backoffice Assistant (German speaking) to join our team in Poland or Ukraine, offering remote work opportunities.

Responsibilities

• Process, track, and manage invoices – issuing, verifying, and following up with relevant stakeholders
• Schedule and coordinate internal and external meetings, including calendar management and logistics
• Plan and support corporate events (team events, workshops, offsites)
• Handle general administrative and backoffice tasks for the team
• Communicate and liaise with English-speaking & German-speaking stakeholders and partners
• Maintain documentation, records, and administrative trackers
• Support the team with ad hoc administrative requests as they arise

Requirements

• Fluent German, spoken and written
• Good working English, spoken and written
• Prior experience in an administrative, backoffice, or office management role
• Strong organizational and time-management skills
• Proficiency with MS Office (Outlook, Excel, Word, PowerPoint)
• Detail-oriented, proactive, and service-minded approach

We Offer

At Intellias, we prioritize people over processes. By creating a comfortable atmosphere in our team, we empower individuals to unlock their true potential and achieve extraordinary results. We offer a range of benefits that support your well-being and charge your professional growth.

About the Company

We are committed to fostering equity, diversity, and inclusion as an equal opportunity employer. All applicants will be considered for employment without discrimination based on race, color, religion, age, gender, nationality, disability, sexual orientation, gender identity or expression, veteran status, or any other characteristic protected by applicable law.

Join Intellias for a career where your perspectives and contributions are vital to our shared success.