Contest for the position of administrative manager of the procurement department

About the Position

East Europe Foundation is announcing a contest for the position of administrative manager of the procurement department. The role is based in Kyiv, Ukraine, and will start in November 2024. This is a full-time position with a hybrid work format (offline/online).

Responsibilities

• Preparation of full tender documentation, according to the requirements and policies of the Fund and other donor organizations.
• Putting together technical assignments in coordination with project managers.
• Organizing and performing purchases on electronic platforms.
• Entering data into registries of tenders and specialists.
• Performing market research for goods and services.
• Verification of compliance of the received commercial tender offers and the list of documents with the requirements of the policies of the Fund and donor organizations.
• Consultation with coworkers within the program, in terms of related formats and templates, as well as procurement policies of the Fund and donor organizations.
• Documentational support of the procurement process according to the requirements of policies and procedures of the Fund and donor organizations.
• Work with various types of agreements, contracts, such as: agreements with service providers, experts, consultants, etc.
• Support of the activities of the Project in terms of contracts with experts / executors / service providers and tracking the fulfillment of the conditions of such contracts.
• Performance of related tasks within their competence at the request of the management.

Requirements

• Excellent self-organization, independence, and a result-oriented approach with a desire to learn.
• Work experience with electronic platforms for procurement procedures.
• Effective communication skills, and ability to lead discussions.
• Ability to work in a team, to be fair and diligent in the performance of assigned tasks.
• Ability to adapt to changes, and to successfully set up and manage priorities as needed.

Necessary Qualifications and Experience

• Higher education in the sphere of economics and/or related specialties.
• 5 years of confirmed experience working in the sphere of procurement and contract administration.
• Work experience in international or non-governmental organizations (experience of procurement for donor costs will be an advantage), and/or experience in the sphere of public procurement.
• Confirmed level of understanding of work on electronic platforms.
• Confident use of a personal computer and MS Office.
• Fluent communication in the Ukrainian and English languages.
• Understanding of requirements of legislation in terms of business contracts and their conclusions.

Application Process

To apply, please send a cover letter and resume to [email protected] with “Administrative manager of the procurement” in the subject line by November 6, 2024.