Document Controller

About the Position

We are seeking a Document Controller for a 10-month maternity cover role in County Cork, Ireland. Responsible for managing project documentation and ensuring compliance with ISO standards.

Responsibilities

• Document Management: Validate, check, and curate all incoming and outgoing project documentation, ensuring proper receipt, classification, verification, registration, distribution, and retrieval.
• File Management: Establish and maintain central site files, uncontrolled drawings, registers, and collate Operation & Maintenance, Health & Safety, Quality, Environmental, and BCAR files.
• Change Control: Configure and implement change control processes within the CDE.
• Reporting: Prepare and configure distribution matrices, status reports, and workflows for sample submissions, TQs, RFIs, and other reportable data in compliance with project requirements.
• Stakeholder Engagement: Attend project meetings to engage with the project team and stakeholders on documentation and IM matters.
• Continuous Improvement: Identify opportunities for improvement, reduction of waste, and mitigation of risks related to document management and information workflows.
• Support: Cover duties of other Document Controllers when required, e.g., during holidays or sickness. Support the ISM in maintaining compliance with company-wide DPD procedures and standards.
• Training & Support: Host training sessions for new users of VFP and FV, either individually or in groups. Act as the main point of contact for support and coaching of project users, including client teams, design teams, subcontractors, and supply chain partners. Assist in developing project file naming protocols and workflows with guidance from the Information Systems Manager (ISM). Continuously provide guidance to project teams to ensure strict adherence to DPD protocols.

Requirements

• Essential:
  • Advanced user of Microsoft Office suite.
  • Understanding of ISO 19650, BS 1192, and PAS 1192 standards.
• Desirable:
  • Experience in configuring and managing systems in compliance with ISO 19650.
  • Advanced user of Field View (FV), Dalux or similar digital field tools.

We Offer

• Full-time position in County Cork, Ireland.
• Opportunity to work on a 10-month maternity cover role.

About the Company

Cpl is a leading recruitment and managed services company, providing expert solutions across various sectors. We are committed to delivering high-quality services and supporting our clients in achieving their business objectives.