About the Position

Executive Assistant (French and English speakers)

At Nextlane, we don’t just develop software solutions – we create the future of the automotive industry. We are a company that combines advanced technology with a clear vision: simplifying and digitizing every step of the automotive customer journey, empowering manufacturers and dealerships to thrive in a constantly evolving market.

We believe in the value of every team member, offering opportunities for you to develop and contribute to meaningful solutions.

So… What does it mean to be a #Nextlaner?

• Be part of a growth-oriented culture.
• Collaborate with colleagues from all over the world.
• Believe in the Power of ideas and the diversity of thought.
• Be committed to provide an environment where you can learn, grow, and collaborate on projects that make a global impact.

Our success is measured not just by results, but also by the growth and satisfaction of those who are part of our company.

At Nextlane, you’ll have the opportunity to innovate, push boundaries, and work on solutions that are transforming the automotive world.

About Us

Our CEO leads a European company with multiple countries, an Executive Leadership Team spread across locations, a private equity board, and a transformation agenda that touches every part of the business.

You will be the CEO's right hand on organisation and time. You will manage a demanding, fast-changing agenda, prepare and follow up executive meetings, coordinate travel across Europe, and make sure nothing important falls between the cracks.

You will work closely with the Chief of Staff and the executive team, and act as a hub for information, preparation and follow-up across the CEO Office.

This is a proactive role, not a reactive one. You will anticipate before being asked, make judgement calls about priorities, and handle highly confidential information with complete discretion.

Responsibilities

As a key member of the team, you will be responsible for:

• Agenda and time management. Owning the CEO's diary end to end: prioritising requests, protecting focus time, resolving conflicts and adapting quickly when plans change.
• Executive meetings. Organising Executive Leadership Team meetings, offsites and governance routines: scheduling, agendas, materials, logistics, minutes and follow-up of actions.
• Travel and logistics. Planning and managing complex travel across Europe and beyond, including itineraries, visas where needed, accommodation and expense reporting.
• Communication and preparation. Preparing briefing notes, presentations and documents, filtering and prioritising incoming requests, and drafting correspondence on the CEO's behalf.
• Stakeholder relationships. Acting as a trusted point of contact for executives, board members, investors, customers and partners, and representing the CEO Office with professionalism.
• Events and projects. Organising leadership and company events, supporting special projects led by the CEO Office, and continuously improving how the office works, including through AI and digital tools.

Requirements

• You have supported senior executives in a demanding environment.
• You are exceptionally organised and proactive.
• You are completely trustworthy.
• You communicate exceptionally well.
• You master modern tools.

Nice to Have

• Experience in a private equity backed environment.
• Experience in a B2B SaaS, technology or automotive company.
• A third European language: Spanish, German, Dutch or a Nordic language.
• Experience supporting an executive team or a CEO Office, not only one individual.

We Offer

• 🏡 Remote Work: Up to 3 days a week!
• Work-life balance: We have flexible entrance and departure time.
• Summer schedule on Fridays: Start early your weekends!
• 🤝 Referral Bonus: €1500 for every talent you refer (after 6 months).
• 🍱 Flexible Remuneration: COBEE platform.
• ⚕️ Private Medical Insurance: Adeslas.
• 📚 Continuous Learning: Access to our internal platform for continuous development.
• 🌴 Vacation: 23 vacation days plus an intensive schedule in July and August.
• Teambuilding: Our afterworks and activities are memorable!

About the Company

At Nextlane, we connect every part of the automotive value chain-dealers, OEMs, dealer groups, and technology partners-through one open, secure, and smart platform for automotive retail software.

Our platform removes fragmentation by unifying DMS and CRM workflows into one connected Sales and After-Sales ecosystem-ensuring consistent data, smoother integrations, and more efficient operations across sales, service, and back-office teams.

AI is increasingly embedded across our solutions, enhancing how dealers and OEMs work every day. New AI-driven capabilities improve quality, automate routine tasks, and strengthen data accuracy-bringing more intelligence and speed to sales and after-sales processes.

Built on a cloud-native architecture, the Nextlane Platform delivers the scalability, security, and performance modern dealerships and OEMs need. It connects our DMS and CRM solutions with OEM systems and third-party apps, ensuring compliance, uptime, and future-ready innovation.

With 700 experts supporting 10,000 dealerships in 11 countries and integrating 60+ OEM brands, Nextlane is Europe’s largest connected automotive software platform-accelerating digital transformation and continuous operational improvement.

Our growing Partner Ecosystem brings together leading third-party innovators to extend platform value-helping dealerships automate workflows, boost performance, enhance customer experiences, and stay ahead of industry change.