Executive Assistant (French speaker)

About the Position

Executive Assistant (French speaker)

At Nextlane, we don’t just develop software solutions – we create the future of the automotive industry. We are a company that combines advanced technology with a clear vision: simplifying and digitizing every step of the automotive customer journey, empowering manufacturers and dealerships to thrive in a constantly evolving market.

We are looking for a French-speaking Executive Assistant to join our team in Porto, PT. This role is hybrid, offering a rotational model with 2 days onsite and three days remote.

Responsibilities

As a key member of the team, you will be responsible for:

• Agenda and time management. Owning the CEO's diary end to end: prioritising requests, protecting focus time, resolving conflicts and adapting quickly when plans change.
• Executive meetings. Organising Executive Leadership Team meetings, offsites and governance routines: scheduling, agendas, materials, logistics, minutes and follow-up of actions.
• Travel and logistics. Planning and managing complex travel across Europe and beyond, including itineraries, visas where needed, accommodation and expense reporting.
• Communication and preparation. Preparing briefing notes, presentations and documents, filtering and prioritising incoming requests, and drafting correspondence on the CEO's behalf.
• Stakeholder relationships. Acting as a trusted point of contact for executives, board members, investors, customers and partners, and representing the CEO Office with professionalism.
• Events and projects. Organising leadership and company events, supporting special projects led by the CEO Office, and continuously improving how the office works, including through AI and digital tools.

Requirements

• At least 5 years of experience as an Executive Assistant to a CEO or C-level executive, ideally in an international, fast-moving company.
• Exceptionally organised and proactive.
• Completely trustworthy with the ability to handle confidential and sensitive information with absolute discretion and sound judgement.
• Fluent in English and French.
• Exceptional communication skills, comfortable interacting with board members, investors and executives.
• Highly proficient in Microsoft 365 (Outlook, Teams, PowerPoint, Word, Excel) and comfortable adopting new digital and AI tools to work more efficiently.

Nice to Have

• Experience in a private equity backed environment.
• Experience in a B2B SaaS, technology or automotive company.
• A third European language: Spanish, German, Dutch or a Nordic language.
• Experience supporting an executive team or a CEO Office, not only one individual.

We Offer

• 🏡 Hybrid Work: Rotational model, 2 days onsite, three days remote.
• 💰 Annual Payments: 14 payments per year (12 monthly payments + 1 summer bonus + 1 Christmas bonus in November).
• 🍽️ Meal Voucher: €10.20 per working day.
• 🌴 Vacation: 23 vacation days, plus 24th or 31st December off.
• 🗣️ Language Training: Access to group classes in Spanish, English, or French.
• ⚕️ Private Medical Insurance: Multicare coverage.
• Teambuilding: Join us for memorable afterworks and team activities!

About the Company

At Nextlane, we are committed to creating a space where everyone feels valued and respected. We firmly believe that diversity in experiences and backgrounds strengthens our culture and drives innovation.

• Support for people with disabilities. If you need any adjustments during the recruitment process, let us know so we can provide the best possible experience.
• Equal opportunities for all: We welcome applications regardless of age, gender, origin, disability, or any other characteristic protected by law.

Join Nextlane and become part of the technological revolution in the automotive industry. Discover why we are a great place to develop your talent!

Location: Portugal - Porto

Remote status: Hybrid