Executive Assistant
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Job description
About the Position
Executive Assistant
Greater Bradenton/Sarasota Area, Florida (Hybrid)
At Impact Professionals, we offer content for entrepreneurs that is original, authentic, purposeful, and fun. We are on a mission to empower people to unlock their purpose, dreams, and potential. We are seeking a highly organized, proactive, and mission-driven Executive Assistant to support a fast-paced entrepreneur leading multiple businesses, investments, and family priorities.
Responsibilities
Executive Support
- Own and optimize calendar management across multiple priorities
- Coordinate meetings, calls, and events with precision
- Act as a facilitator for time, communication, and priorities
- Organize inboxes, flag key items, and assist with responses (including drafting from dictation)
- Prepare agendas, notes, and follow-ups to ensure execution
Operations & Project Coordination
- Track tasks, deadlines, and key initiatives across businesses
- Ensure follow-through from team members and partners
- Organize and manage ongoing and new projects
- Assist in launching new businesses and non-profits
- Create systems to improve efficiency and reduce chaos
Travel & Logistics
- Plan and coordinate business and personal travel
- Occasionally travel alongside for support (rare but important)
- Ensure seamless itineraries and contingency planning
Personal Support (20%)
- Run high-level errands (Bradenton, Sarasota, Anna Maria Island)
- Gift sourcing and coordination
- Schedule personal appointments and logistics
- Assist with rental property coordination and vendor communication
- Support organization of documents, finances, and tax preparation (with professionals)
Environment & Organization
- Help physically organize office and workspace
- Create systems for both digital and physical organization
- Bring structure to workflows and daily operations
Requirements
- Highly organized with strong attention to detail
- Proactive-anticipates needs before being asked
- Strong communicator (clear, concise, professional)
- High integrity and ability to handle confidential information
- Comfortable managing multiple moving pieces simultaneously
- Solutions-oriented and resourceful
- Tech-savvy (Slack, Google Workspace, task/project tools, Social Media Accounts)
We Offer
- Base salary: $55,000
- Performance-based bonus: up to $5,000 annually
- Total compensation: $55,000 – $60,000+
About the Company
At Impact Professionals, we are on a mission to empower people to unlock their purpose, dreams, and potential. We are a dynamic growth platform created to help solopreneurs succeed. Every offering on our platform, from expertly developed courses to expert insights, is built to tackle the real challenges solopreneurs face, providing the support and resources that drive true business growth.
Who This Role Is NOT For
- Someone who waits to be told what to do
- Someone who struggles with follow-through
- Someone uncomfortable with a fast-paced, ever-changing environment
- Someone who prefers rigid structure
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