Executive Assistant – Wydział Medyczny

About the Position

Akademia Łazarskiego, one of the oldest and most prestigious private Polish universities, is seeking candidates for the position of:

Executive Assistant – Wydział Medyczny

Responsibilities

• Providing ongoing, comprehensive organizational and administrative support to the Dean,
• Coordinating the calendar of meetings, gatherings, and faculty initiatives,
• Preparing drafts of correspondence, resolutions, reports, presentations, and decision-making materials,
• Handling correspondence (PL/EN) and ensuring efficient and confidential information flow,
• Organizing meetings and events (including academic and strategic ones), including preparation of materials and summaries and monitoring of agreements,
• Collaborating with other university units and external partners,
• Supporting tasks requiring a high level of trust, prioritization, and independence.

Requirements

• Higher education degree,
• Minimum 2-3 years of experience as an Executive Assistant, Senior Assistant, or in management support,
• Very good knowledge of Polish and English (min. B2),
• High proactivity and energy in action - ability to anticipate needs and respond promptly to changing priorities,
• Ability to set priorities and work effectively in a dynamic environment,
• Excellent organizational, communication, and coordination skills,
• High personal culture, discretion, and ability to work with confidential information,
• Flexibility, commitment, and responsible approach to assigned tasks,
• Very good knowledge of MS Office.

Nice to Have

• Experience working in an academic or institutional environment,
• Knowledge of higher education realities,
• Experience in preparing resolutions, protocols, formal documentation, or materials for university authorities,
• Interest in the topics of science, higher education, or healthcare.

We Offer

• Work in a recognized and respected higher education institution,
• Stable employment under an employment contract,
• Possibility of hybrid work after the probationary period,
• Collaboration in the direct environment of the Medical Faculty decision-makers,
• Independent and responsible role with real influence on the functioning of the Faculty,
• Opportunity for professional development in the academic and medical environment,
• Interesting and inspiring work in a cohesive, dynamically developing team,
• Employee benefits package (private medical care, Multisport card, preventive spinal massages, gym, employee parking),
• Convenient location in Warsaw.

About the Company

Akademia Łazarskiego is one of the oldest and most prestigious private universities in Poland, known for its high academic standards and commitment to excellence in education and research.

Application Instructions

Applications should include:

• CV

Applications should be sent to: [email protected], with the subject line: Executive Assistant – Wydział Medyczny.