Executive Assistant/Team Assistant

About the Position

We are looking for an Executive Assistant/Team Assistant (all genders) to support the extended management team at foodpanda on our journey to always deliver amazing experiences.

Responsibilities

• Scheduling and Calendar Management: Proactively manage and coordinate complex calendars, including meetings, workshops, offsites, and team events for two Executive Leadership Team members, ensuring effective prioritization and seamless execution.
• Culture Driver: Support a positive and collaborative team culture by reflecting the company's values in daily interactions. Help maintain smooth communication across the teams.
• Communication & Coordination: Acting as an interface between different teams and external partners, ensuring smooth information flow.
• Event Management: Driving internal events and administrative office tasks.
• Travel Coordination: Assisting with planning and booking business trips, including expense reporting.
• Relational Management: Develop and maintain solid working relationships with key stakeholders to effectively deliver seamless administrative support service to the business.
• Building #One Team: Collaborate with our Foodpanda, Foodora, Yemeksepti, and Regional Assistant Team.

Requirements

• Minimum of 6 years of experience in an Executive Assistant, Team Assistant, or similar role, providing high-level administrative support to senior executives or executive leadership teams in a fast-paced, international environment.
• Excellent communication skills ensuring that tact, discretion, and diplomacy are at the forefront of your interactions.
• First-class written and communication skills in English.
• Experience in working with teams in multiple locations and time zones.
• Highly professional, driven, resourceful, detail-oriented, and happy to work in a fast-paced, dynamic office.
• Customer-focused, solution-oriented, discreet, and resilient with excellent organizational and multitasking skills.
• Natural relationship builder with impeccable stakeholder management skills.
• Proactive, pragmatic, and personable individual who enjoys interaction with diverse groups of people.

We Offer

• Opportunity to work in an international workplace in the heart of Kuala Lumpur.
• Join a high-performing team of assistants who provide exceptional support across the company.
• Contribute to increasing the productivity of senior executives and improving departmental culture and process efficiency.

About the Company

foodpanda is part of the Delivery Hero Group, the world’s pioneering local delivery platform, with a mission to deliver an amazing experience-fast, easy, and to your door. We operate in around 65 countries worldwide. Headquartered in Berlin, Germany, Delivery Hero has been listed on the Frankfurt Stock Exchange since 2017 and is part of the MDAX stock market index.