Grant Management Specialist (Remote, Full-Time)

About the Position

Grant Management Specialist (Remote, Full-Time)

We are looking for a motivated and detail-oriented candidate to strengthen our Back Office team.

Why Work with Us?

💡 Remote Work: We offer a fully remote format, regardless of your location.

🌍 Make a Global Impact: Your support will have a real impact on the lives of many people and will help bring Ukraine closer to victory.

📈 Professional Growth Opportunities: Working in the dynamic environment of one of the largest charitable foundations, you will gain valuable experience and opportunities to develop your professional skills.

🌱 Collaboration within a friendly and mission-driven international team.

📌 Organizational benefits: Participation in voluntary health insurance and life insurance programs, access to psychological support services, and corporate English language courses.

Responsibilities

• Review and analyze grant applications, funding requests, and proposed budgets at the application stage to assess their completeness, accuracy, eligibility, and compliance with applicable grant requirements and internal policies.
• Review and validate reports submitted by grant beneficiaries to ensure compliance with grant requirements.
• Conduct thorough examinations of financial documents, receipts, and supporting evidence.
• Verify the accuracy and completeness of financial data.
• Assess the adherence of expenditures to approved budgets and grant guidelines.
• Identify discrepancies, errors, or inconsistencies in reporting and resolve them promptly.
• Collaborate with the grant management team to clarify unclear or ambiguous information.
• Document findings and prepare detailed reports summarizing validation results.
• Provide recommendations for improving reporting processes and strengthening compliance.
• Communicate validation outcomes to relevant stakeholders, including grantors and beneficiaries.
• Ensure that all validation activities are carried out in accordance with applicable regulations, donor requirements, and internal policies.

Requirements

• Fundamental understanding of Ukrainian tax legislation.
• Minimum 1 year of experience working with documents (finance, legal, administrative).
• Experience in a similar role will be a strong advantage.
• Confident use of Google Sheets; experience with Salesforce is a plus.
• Fluency in Ukrainian and English at Intermediate (B1) level or above.
• Strong attention to detail, accuracy, and a genuine desire to learn and grow in the field.
• Ability to identify, analyze, and resolve compliance issues.
• Excellent communication skills to effectively present and discuss internal audit findings.

Nice to Have

• Previous experience in the humanitarian sector, especially in finance, compliance, or grants management.
• Familiarity with international donor requirements.
• Knowledge of nonprofit accounting standards.

Working Conditions

• Flexible working hours with the ability to work remotely.
• Official employment with the possibility of long-term cooperation.

We will be happy to receive your CV together with a cover letter and financial expectations and consider your candidacy. Your personal contribution will make a huge difference in achieving our goals and mission. Join us to change the world for the better together.

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