Grants and Contracts Specialist

About the Position

East Europe Foundation seeks candidates for the Grants and Contracts Specialist position who will support the administration of EEF’s grants portfolio and short- and long-term contracts under EEF’s programs. Grants and Contracts Specialist will work under the supervision of the Senior Finance and the Grants Manager.

Responsibilities

General

• Assist in the administration of EEF’s grants portfolio;
• Maintain an orderly and complete filing system for all grant and contract files;
• Maintain a grant and contract database;
• Coordinate with the Finance Managers in preparing monthly/quarterly installment projections;
• Prepare payment requests under the grant agreements;
• Prepare grant and contract reports for EEF and donors, as requested.

Grant Component

• Provide and assist in the administration of EEF grants portfolio: conduct pre-award due diligence, budget assessment, prepare the grant agreements, perform reports review, process grants payments, and complete the close-out procedures;
• In coordination with Program staff, analyze grant narrative and financial reports to ensure compliance with EEF grantmaking policies and donor requirements;
• Participate in negotiations with grantees, consult and advise on financial reporting and grant management issues;
• Prepare grants payments and enter the information about grant expenses into EEF’s Accounting system;
• Participate in site visits to grantees to evaluate the project progress and financials.

Contract Component

• Draft or review the program-related contracts in coordination with EEF’s Program staff;
• Provide risk management assessment concerning contractual issues;
• Coordinate contract agreements, ensure implementation in line with the agreed schedule, and review financial reports where needed.

Requirements

• Bachelor’s degree in accounting, business management, law, economics, or a related field required; Master’s degree preferred;
• Minimum two years of relevant experience in grants and contract administration;
• Understanding of the USAID contracts and grants management policies and procedures is desirable, but experience with other donor-funded projects will be accepted;
• Knowledge of the FAA contracts and related procedures is desirable;
• Attention to detail and excellent organizational skills are required;
• Proficiency with the MS 365 suite of applications, including Excel, is a must; Knowledge of the MS Project is desirable;
• Ability to work independently, multi-task, prioritize, and cope with competing demands under tight deadlines;
• Strong interpersonal skills and ability to establish and maintain effective working relations with colleagues, vendors, and partners;
• Ukrainian and English writing and spoken proficiency are required.

We Offer

• Opportunity to work with a reputable organization;
• Professional growth and development opportunities.

About the Company

East Europe Foundation is dedicated to fostering democratic values, human rights, and economic development in Eastern Europe. We work to build a more open, prosperous, and democratic region.

Please send your CV and cover letter by August 11, 2022, to [email protected]. State job title in the subject line of the email. No phone inquiries, please.