Grants and Contracts Specialist

About the Position

East Europe Foundation is seeking a Grants and Contracts Specialist to support the administration of EEF’s grants portfolio and short- and long-term contracts under EEF’s programs. The Grants and Contracts Specialist will work under the supervision of the Senior Finance and the Grants Manager.

Responsibilities

General

• Assist in the administration of EEF’s grants portfolio
• Maintain an orderly and complete filing system for all grant and contract files
• Maintain a grant and contract database
• Coordinate with the EEF’s Finance Managers in preparing monthly/quarterly donors reports, installment projections, and during EEF’s audits
• Prepare grant and contract reports for EEF’s senior management, and donors, as requested

Grant Component

• Provide and assist in the administration of EEF grants portfolio: conduct pre-award due diligence, budget assessment, prepare the grant agreements, perform reports review, process grants payments, and complete the close-out procedures
• In coordination with Program staff, analyze grant narrative and financial reports to ensure compliance with EEF grantmaking policies and donor requirements
• Participate in negotiations with grantees, consult and advise on financial reporting and grant management issues
• Prepare grants payments and enter the information about grant expenses into EEF’s Accounting system
• Participate in site visits to grantees to evaluate the project progress and financial reports’ documents

Contract Component

• Draft or review the program-related contracts in coordination with EEF’s Program staff
• Provide risk management assessment concerning contractual issues
• Review financial reports under contracts, where needed

Requirements

• Bachelor’s degree in accounting, business management, law, economics, or a related field required; Master’s degree preferred
• Proficiency with accounting standards and procedures is required
• Minimum two years of relevant experience in grants and contract administration; understanding the USAID and EU contracts and grants management policies and procedures is desirable, but experience with other donor-funded projects will be accepted
• Knowledge of the FAA contracts and related procedures is desirable
• Attention to detail and excellent organizational skills are required
• Strong computer skills including knowledge of Microsoft Excel, Word, and Office applications; Knowledge of the MS Project and accounting software is desirable
• Ability to work independently, multi-task, prioritize, and cope with competing demands under tight deadlines
• Strong interpersonal skills and ability to establish and maintain effective working relations with colleagues and partners
• Ability to effectively communicate verbally and in written form in Ukrainian and English

We Offer

• Opportunity to work with a reputable organization
• Professional growth and development opportunities
• Collaborative and supportive work environment

About the Company

East Europe Foundation (EEF) is a non-profit organization dedicated to supporting democratic development, civil society, and human rights in Eastern Europe.

Application

Please send your CV and cover letter by March 10, 2023, to [email@protected]. State the job title in the subject line of the email. No phone inquiries, please.