Grants and Contracts Specialist

About the Position

East Europe Foundation seeks candidates for the Grants and Contracts Specialist position who will support the administration of EEF’s grants portfolio and short- and long-term contracts under EEF’s programs. The Grants and Contracts Specialist will work under the direction of the Fund’s Financial Director.

Location: Kyiv, Ukraine

Application Deadline: November 28, 2025

Job Type: Hybrid

Main Tasks and Responsibilities

• Administration management of the Foundation’s grant portfolio.
• Maintenance of an organized and complete file system with grant documents and contracts.
• Support of the database with grants and contracts.
• Preparation of grant documents during the process of a Fund audit.

The Grant Component

• Administration of the Fund’s grant portfolio: conducting due diligence on applicants before approving a grant, evaluating the budget of the project, preparing grant agreements, releasing grant payments, verifying grantee reports, implementing grant closure procedures.
• Cooperating with the Fund’s program specialists – analyzing grantee analytical and financial reports for compliance with the terms of the grant agreement, the Fund’s grant policies, and donor requirements.
• Consulting on the Fund’s grant procedures and financial reporting requirements.
• Carrying out grant payments and entering information on grant expenditures into the Fund’s accounting system.
• Visiting to grantees to assess activities on projects financed by the Fund and reviewing documentation on grant expenditures.

Qualifications and Experience

• Bachelor’s degree in Accounting, Business management, Rights, Economics, or related field; Master’s degree will be considered an advantage.
• Familiarity with the standards and practices of Accounting in Ukraine.
• Previous experience with administering grants and contracts will be an advantage.
• Attention to detail and excellent organizational skills are a requirement.
• Professional familiarity with Microsoft Excel, Word, and Office are required; Familiarity with MS Project and Accounting software are an advantage.
• Excellent communication skills, ability to establish and maintain effective collaboration with colleagues and partners.
• Fluency in the Ukrainian language is required. Fluency in the English language at a level enough to communicate professionally (oral and written communication) is required.

Application Procedure

Please, send your application by 11:00 p.m., November 28, 2025, to the link marked. We reserve the right to contact the selected candidates only.

The application form must include:

• Resume in Ukrainian (or English)
• A motivation letter in Ukrainian (or English)