Human Resources and Administration Team Leader

About the Position

Danish Refugee Council (DRC) is a leading protection agency with a mandate to protect, advocate and promote durable solutions for displacement affected populations. DRC has been operating in Ukraine since 2014, currently employing over 800 staff in Ukraine and implementing emergency response in various sectors. We are currently looking for a highly qualified Human Resources and Administration Team Leader to join our team in Sumy.

Responsibilities

• Lead the recruitment of staff for the area including advertising, preparing long lists, organizing interviews, reference checks, and relevant documentation.
• Ensure compliance of personnel documentation with legislation in the field of labor law and personal data protection.
• Complete hiring, transfer, and dismissal of employees in accordance with labor legislation.
• Set up and administer personal files of employees.
• Ensure Leave policy is followed by all DRC employees in the Area of responsibility.
• Perform role of HR User in DRC dynamics (ERP), including hire, terminate, and extension of employees’ contracts, checking leave requests and approvals, benefits, and compensation.
• Coordinate submission of medical insurance information to the insurers.
• Prepare and submit required reports on a monthly basis for auditing purposes.
• Process all necessary agreements, permits, and licenses necessary for DRC's operations in Sumy office.
• Create and maintain a robust filing system, including the archiving of key documents.
• Ensure distribution of area office staff lists on a monthly basis.
• Supervise and provide technical support to the admin team.
• Ensure compliance with DRC & donor procedures and that cost-effective processes are employed at all times.
• Ensure completion and submission of necessary Admin reports in a timely manner.
• Ensure all admin trackers are updated on a weekly and monthly basis.
• Provide on-job trainings to all the Area HR/Admin teams and seek support from Country HR where needed.
• Manage Area HR & Admin staff, including recruitment and termination, objective setting, probation, performance management and appraisal, staff development, and ensuring agreed work plans and tasks are implemented on time.

Requirements

• University degree in “HR Management and Labor Economics", "Law", "Documentation and Information Activity", "Record Keeping" or related specialization.
• At least 3 years of professional experience in Human Resources management, administration, information activity, or related field.
• Excellent organizational and time management skills.
• Strong sense of personal integrity and understanding of confidentiality and ethics.
• Proficiency in Microsoft Office, Internet Explorer, Outlook.
• English proficiency at B2 level and fluent Ukrainian required.

We Offer

• Contract length: 3-month probationary period with the possibility of extension depending on performance and availability of funding after successful completion of a probation period.
• Band: G – managerial.
• Designation of Duty Station: Sumy.
• Start date: As soon as possible.
• Salary: Starting from EUR 2,373 gross per month (depending on experience and qualifications).

About the Company

Founded in 1956, Danish Refugee Council (DRC) is Denmark’s largest, and a leading international NGO. We have continuously been ranked as one of the best NGOs in the world and are one of the few with a specific expertise in forced displacement. In over 30 countries, we protect, advocate, and build sustainable futures for refugees and other displacement-affected people and communities.

By working in DRC, you will be joining a global workforce of over 6,000 employees. We pride ourselves on our:

• Professionalism, impact & expertise
• Humanitarian approach & the work we do
• Purpose, meaningfulness & own contribution
• Culture, values & strong leadership
• Fair compensation & continuous development

DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s, and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse, and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process.

Danish Refugee Council is an equal opportunity employer and we consider all applicants based on individual merit and qualifications, regardless of personal characteristics or attributes. We are committed to increasing the diversity of our workforce, aiming for a 50% balance of men and women in management roles and ensuring that at least 50% of management roles are filled by national staff. We recognize that a diverse and inclusive team is crucial for achieving our organizational goals and making a positive impact on the communities we serve.

Application Process

All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.

Closing date for applications: October 15th, 2026

We encourage candidates to apply as soon as possible, interviews might be conducted on a rolling basis. DRC reserves the right to select a candidate before the vacancy close date once a suitable candidate has been identified.

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