Junior Office Admin

About the Position

We are seeking a Junior Office Admin to join our team in Bucharest. The role involves managing office supplies, coordinating travel arrangements, and handling event logistics.

About the Team

Finance Legal Admin facilitates internal projects and offers support to all colleagues. The team includes Finance, HR, Office Admin, Purchasing & Travel, Legal & Compliance, and everything non-technical in a technical company. The position is based in the Bucharest Office, near Universitate metro station.

Responsibilities

• Manage office supplies, kitchen, marketing acquisition, and work with suppliers
• Assist with business travel arrangements, including booking flights, accommodation, and transportation
• Handle office maintenance
• Offer support to the finance team
• Coordinate logistics for meetings and events
• Provide support to all colleagues
• Support people projects
• Assist in planning and coordinating office events, workshops, team-building, and other events

Requirements

• Bachelor’s degree required
• 1 year of similar experience, volunteering experience counts
• Proficiency level of English
• Proficient in Microsoft Office
• Strong organizational skills with the ability to perform and prioritize multiple tasks with excellent attention to detail
• Strong interpersonal skills and the ability to build relationships with suppliers, partners, and colleagues
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Highly resourceful team-player, with the ability to also be extremely effective independently
• A kind and authentic person who enjoys organizing all cool things that shape our organizational culture
• Be an empowered and solution-oriented person who always finds a way to help others

We Offer

• Access to therapy
• Bookster subscription
• Flexible hours
• Friendly office space
• Fun activities
• Gym subscription
• Learning platforms
• Medicover / Sanopass subscription
• Wellbeing days off
• Work from anywhere

About the Company

mindit.io is an AI-driven custom software services company with +280 IT specialists with proven expertise in software & product engineering, artificial intelligence, business intelligence, data analytics & integration services. With offices in Switzerland, Germany, and 4 delivery centers in Romania, we cover the entire development cycle from business research, consulting, and architecture to post-implementation testing and maintenance.

Partner of Choice

We put our customers at the center of everything we do, building authentic, trust-based relationships at every level. By deeply understanding their business goals and acting in their best interest, we create long-term partnerships that last. Combining industry know-how with cutting-edge technology, we become the partner our customers rely on when it matters most.

Professional

We always deliver! with discipline and excellence – on time, on budget, on quality. Powered by highly skilled teams, strong engineering practices, and efficient processes, we turn complex challenges into reliable, high-impact outcomes.

Authentic

We take ownership of our work and our growth. Guided by a continuous learning mindset, we strive to become the best version of ourselves – acting with ambition, curiosity, and an extra-mile attitude in everything we do.

Team

We believe our strength lies in moving forward together. Trust, collaboration, and shared accountability enable us to achieve more than we ever could alone. By supporting one another and valuing every contribution, we create an environment where people grow, excel, and deliver real impact. We grow together, we learn together, we build together.