Młodszy Specjalista ds. Administracyjnych - pół etatu [k/m]

About the Position

Młodszy Specjalista ds. Administracyjnych - pół etatu [k/m]

Polkomtel Sp. z o.o.

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Description of the Role

We are seeking a Junior Administrative Specialist for a half-time position in Warszawa, focusing on office equipment maintenance and administrative support.

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Responsibilities

• Ensuring the proper technical condition of office equipment, furniture, and supplies.
• Monitoring cleanliness in the facility and reporting any irregularities.
• Reporting technical faults and failures to the building manager and maintaining ongoing cooperation with service providers.
• Collaborating with the Security Department on matters related to access control and supervision over access cards to facilities in the Region.
• Assisting in the service of meetings, training sessions, and conferences organized by the Capital Group employees in the facility, including submitting participant lists to the building security service received from meeting organizers.
• Coordinating and receiving deliveries of ordered office equipment and office supplies to the facility.
• Managing reservations for conference rooms.
• Completing and properly storing documentation related to the scope of their work. Registering documentation in the IT system.
• Maintaining records of contracts, operational costs, technical protocols; preparing reports based on databases. Registering documentation in the IT system.
• Handling and entering documents into IT systems.
• Providing support and substitution in the absence of a team member in processes related to the administration of rented and owned facilities.
• Business trips between locations - applies to rented offices and owned buildings.

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Our Expectations

• Minimum one year of experience in a similar position.
• Willingness to work part-time.
• Experience in working with document management and acceptance systems (especially invoices).
• At least secondary education.
• Very good knowledge of the MS Office package.
• Ability to independently identify problems and propose adequate solutions.
• Very good organization of one's own work.
• Systematicity, punctuality.
• Category B driving license.
• Skills in the field of administration or real estate are welcome.

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What We Offer

• A responsible position in the largest capital group in the country.
• A great atmosphere, friendly work environment, cooperation with open and willing to share knowledge individuals.
• Hybrid work model.
• Access to a training platform where you will surely find something for yourself.
• A package of benefits (Multisport card, medical care at LuxMed, life insurance, numerous employee offers dedicated to Group employees).
• Co-financing for activities organized by sports and thematic sections where you can develop your passions – because work is not everything :)

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Important Information

According to Art. 13 § 1 and § 2 of the General Data Protection Regulation of April 27, 2016, hereinafter referred to as "GDPR", we inform you that:

1. The personal data administrator is Polkomtel Sp. z o.o. with its seat in Warsaw at Konstruktorska 4, hereinafter referred to as "PLK".
2. The administrator has appointed a data protection officer, who can be contacted at: [email protected] or by sending written correspondence to the PLK headquarters address.
3. Personal data will be processed for the purpose of a) conducting the recruitment process based on Art. 6 § 1 lit. c GDPR; b) registration in the candidate database, based on Art. 6 § 1 lit. a GDPR, i.e. consent to the processing of personal data c) possible establishment, pursuit or protection of claims based on Art. 6 § 1 lit. f GDPR. In the case of data processing based on consent, it may be withdrawn at any time without affecting the data processing carried out before the consent was withdrawn.
4. Personal data may be disclosed to data recipients entitled under separate provisions, entities cooperating with PLK, entities processing data on behalf of PLK, and companies belonging to the CP Capital Group.
5. Personal data will not be transferred to a third country or an international organization.
6. Personal data will be stored for the period necessary to achieve the purpose a) i.e. conducting the recruitment process and for 6 months after the end of the process, b) if you have consented to participate in future recruitments for a period of 2 years from the submission of the application or until the consent is withdrawn c) possible establishment, pursuit or protection of claims. After the purpose of processing has ceased, the data will be deleted.
7. The data subject has the right to: a) withdraw consent at any time without affecting the lawfulness of processing carried out on the basis of consent before its withdrawal; b) request access to personal data and the right to rectification, erasure or restriction of processing, and the right to data portability, i.e. the right to receive your personal data in a structured, commonly used electronic format suitable for machine reading, if such submission is technically possible; c) object to their processing for reasons relating to their particular situation; d) lodge a complaint with the President of the Personal Data Protection Office if they believe that the processing of their personal data infringes the provisions of the GDPR.
8. Providing personal data is necessary to conduct the recruitment process. The consequence of not providing personal data will be the inability to participate in the recruitment process.
9. The scope of personal data processed includes data contained in the CV.
10. Data will not be processed in an automated manner, including profiling, nor will they be subject to automated decision-making.

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I accept the regulations.

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