Office Manager, JR415

About the Position

ELEKS Administrative Office is seeking an Office Manager in Lviv to oversee office operations and ensure smooth functioning.

Responsibilities

• Oversee administrative functions. Maintains office efficiency by supporting and implementing office systems and equipment procurement.
• Direct and supervise the duties of Office Specialists. Work with Office Specialists to coordinate day-to-day operations at the office.
• Maintain security by following procedures; monitor logbook; issue visitor badges.
• Handle requests for information and data, answer or refer inquiries.
• Maintain and update personnel database.
• Prepare written responses to routine enquiries and related issues in Workday.
• Manage schedules, calendars, presentations, spreadsheets, and other related office tasks.
• Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
• Maintain stationery, files, and inventories.
• Fulfill general clerical duties including photocopying, fax, and mailing.
• Maintain and upkeep office equipment and furniture and organize repairs and upgrades.
• Issue and activate/restore personal permanent and temporary cards for workers.
• Troubleshoot any office functioning problems and liaise with related specialists to resolve problems.
• Lead, direct, and support administrative staff in their administrative tasks.
• Prepare and maintain records of various reports as needed in day-to-day administrative tasks.
• Organize team and employee relocations via cooperation with Project Managers. Handle seat arrangements.
• Maintain office management budget. Manage and allocate funds for office expenditures. Monitor and record expenses.
• Follow through on maintenance agreements and contracts.
• Research vendors to find the best pricing and delivery options.
• Ensure payment of utility bills.

Requirements

• 1 year of experience in office management is preferred.
• Previous experience in the IT industry in a similar role would be a plus.
• Experience as a hotel receptionist would be a plus.
• Pre-intermediate level of English.
• Knowledge of basic office management principles and practices.
• Proficiency in computer applications and relevant software.
• Knowledge of the operation of standard office equipment.
• Knowledge of clerical and administrative procedures and systems, such as filing and record-keeping.
• Strong interpersonal skills, with the ability to interact professionally with diverse personalities, build strong relationships, and resolve issues effectively.
• Excellent problem-solving skills, including the ability to analyze, compare, evaluate, and reconcile data.
• Strong planning and organizational skills.

Personal Characteristics

• Stress resistance.
• Attention to detail and accuracy.
• Ability to multitask effectively.
• Flexibility and adaptability.
• Team-oriented mindset and ability to work collaboratively.

What You Will Get with ELEKS

• Challenging and interesting tasks.
• Competence development and career path.
• Team of professionals.
• Dynamic environment.

About the Company

ELEKS is a custom software development company. We deliver value to our clients, thanks to our expertise and experience gained from working as a software innovation partner since 1991.

Our 2000+ professionals located in the Delivery Centers across Eastern Europe and sales offices in Europe and North America, provide our clients with a full range of software engineering services. These include product development, QA, R&D, design, technology consulting, and dedicated teams.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.