Office Manager

About the Position

ELEKS Administrative Office is looking for an Office Manager in Lviv, Ukraine. The Office Manager will perform a wide array of tasks to ensure the proper functioning of the office and provide comfortable working conditions for employees. The role also involves managing administrative staff in their administrative tasks.

Responsibilities

• Oversee administrative functions and maintain office efficiency by supporting and implementing office systems and equipment procurement.
• Direct and supervise the duties of Office Specialists and coordinate day-to-day operations at the office.
• Maintain security by following procedures, monitoring logbook, and issuing visitor badges.
• Handle requests for information and data, answer or refer inquiries.
• Maintain and update personnel database.
• Prepare written responses to routine enquiries and related issues in Workday.
• Manage schedules, calendars, presentations, spreadsheets, and other related office tasks.
• Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
• Maintain stationery, files, and inventories.
• Fulfill general clerical duties including photocopying, fax, and mailing.
• Maintain and upkeep office equipment and furniture and organize repairs and upgrades.
• Issue and activate/restore personal permanent and temporary cards for workers.
• Troubleshoot any office functioning problems and liaise with related specialists to resolve problems.
• Lead, direct, and support administrative staff in their administrative tasks.
• Prepare and maintain records of various reports as needed in day-to-day administrative tasks.
• Organize team and employee relocations via cooperation with Project Managers. Handle seat arrangements.
• Maintain office management budget. Manage and allocate funds for office expenditures. Monitor and record expenses.
• Follow through on maintenance agreements and contracts.
• Research vendors to find the best pricing and delivery options.
• Ensure payment of utility bills.

Requirements

• 1 year of experience in office management is preferred.
• Previous experience in the IT industry in a similar role would be a plus.
• Experience as a hotel receptionist would be a plus.
• Pre-intermediate level of English.
• Knowledge of basic office management principles and practices.
• Proficiency in computer applications and relevant software.
• Knowledge of the operation of standard office equipment.
• Knowledge of clerical and administrative procedures and systems, such as filing and record-keeping.
• Strong interpersonal skills, with the ability to interact professionally with diverse personalities, build strong relationships, and resolve issues effectively.
• Excellent problem-solving skills, including the ability to analyze, compare, evaluate, and reconcile data.
• Strong planning and organizational skills.

Personal Characteristics

• Stress resistance.
• Attention to detail and accuracy.
• Ability to multitask effectively.
• Flexibility and adaptability.
• Team-oriented mindset and ability to work collaboratively.

We Offer

• Challenging and interesting tasks.
• Competence development and career path.
• Team of professionals.
• Dynamic environment.

About ELEKS

ELEKS is a custom software development company. We deliver value to our clients, thanks to our expertise and experience gained from working as a software innovation partner since 1991.

Our 2000+ professionals located in the Delivery Centers across Eastern Europe and sales offices in Europe and North America, provide our clients with a full range of software engineering services. These include product development, QA, R&D, design, technology consulting, and dedicated teams.

Recruiter Contacts

Nataliia Brynchak

[email protected]

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