Office Manager (m/w/d) ca. 25 h/Woche
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Job description
About the Position
Office Manager (m/w/d) ca. 25 h/Woche
Location: München, Bayern, DE
Employment Type: PART_TIME
About the Role
At casavi, you will significantly shape the office culture and be the primary point of contact for all office-related matters. You will ensure that the Munich office runs smoothly and that everyone in the team feels comfortable: from the cozy kitchen to well-organized deliveries and the personal welcome of new team members. You will be the central contact for our facility partners, IT, People Experience, and all internal teams.
Responsibilities
- Office Atmosphere: You will maintain our office in top condition, from the kitchen to the terrace, ensuring that our standards for office and data security are upheld.
- Facility & Service Management: You will coordinate cleaning and repairs and manage contracts. You will also support our offices in Berlin and Frankfurt together with the local colleagues.
- Supply & Logistics: You will manage mail, packages, and inventory, from snacks and beverages to office supplies. You will also securely ship equipment for employees and sensitive documents.
- Welcome Culture: You will create the perfect first working day for new colleagues, including workstation setup, access data, office tours, and a warm welcome.
- Reception and Events: You will welcome guests, organize meeting rooms, and assist in planning internal events.
- Central Contact: You will be the first point of contact for everyday questions from the email inbox, phone system, and our colleagues in Berlin, Frankfurt, and remotely.
- Documentation Management: You will keep inventories and documents organized and in compliance with legal and data protection requirements.
- Process Optimization & AI Automation: You will identify potential for optimizing daily processes and use AI tools to efficiently automate routine tasks.
Requirements
- Background: You have a suitable background, such as a commercial education and/or experience in commercial, event-related, or administrative fields.
- Communication Skills: You are a communication talent, communicating clearly and confidently in German and English. You set expectations, stay reliable, and make it easy for others to meet agreements.
- Organization & Proactivity: You see where support is needed, take initiative, and solve challenges before anyone asks.
- Digital & AI Mindset: You are comfortable using Google Workspace and modern office tools and are enthusiastic about using AI to optimize and automate office processes.
- People-First Mindset: You take pleasure in creating a positive work atmosphere, improving the workday of your colleagues, and inspiring others.
- On-Site Work: You will work in our Munich office most days of the week. Remote work is possible if agreed upon in advance and compatible with office life.
What We Offer
- An ambitious and friendly team that prefers to work with agile methods - as evidenced by our Kununu score of 4.5
- 60 days per year of workation in the EU & 2 days of social leave
- Regular company events
- Childcare subsidy & company pension plan
- Corporate benefits
- Discounted membership with EGYM Wellpass
- Diverse development opportunities
About the Company
More than 2,200 property management companies and housing corporations use casavi to organize their daily work more efficiently and centrally manage the cooperation of all involved parties. The AI platform connects communication, processes, documents, and data, and networks teams with owners, tenants, service providers, and partners in a shared digital system. With intelligent process management, customer portal, and apps, the new casavi DMS, and the service provider platform relay by casavi, casavi supports throughout the entire lifecycle of a process. AI and automation reduce manual work and create more room for tasks where human experience and personal commitment are crucial.
Apply Now
Are you a team player looking for an opportunity to grow in an international and agile environment? Then join our team! Apply now and tell our Senior Recruiting Manager Marie why you are the right fit for this position. We look forward to your application with CV, earliest possible start date, and salary expectations. Please send your application documents in German or English.
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