Procurement and Contracting Assistant

About the Position

Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) in Ukraine is seeking a qualified professional for the Country Office to fill the position of the Procurement and Contracting Assistant (full-time, Kyiv).

As a service provider in the field of international cooperation for sustainable development and international education work, we are dedicated to shaping a future worth living around the world. GIZ has over 50 years of experience in a wide variety of areas, including economic development and employment promotion, energy and the environment, and peace and security.

Responsibilities

• Effective cooperation with colleagues from other departments/projects at headquarters (contract department, procurement specialists, etc.);
• Preparation of internal reports, graphics, presentation, internal documentation of C&P department;
• Making changes / improvement of C&P department in digitalization of GIZ;
• Support of colleagues in procurement of goods and services;
• Conducting of market analysis, evaluation of results, contribution to the development and maintenance of the supplier pool.
• Support of Procurement specialist during the tender and other procurement procedures (meetings, organization of technical evaluation of the offers, ad-hoc draft of documents);
• Providing support for Procurement specialist with long-term contracts;
• Systematization and maintaining database (supplier’s pool, files overview etc.);
• Checking for Files conformity (signatures, completeness etc.);
• Carrying out market analyzes, summarizing the data necessary for the analysis;
• Organization of documentation workflow (between C&P department and other organizational units/archive) according to the GIZ rules and guidelines;
• Maintenance and support of online/offline meetings of C&P department;
• Tracking and support in implementation of changes/improvement in digitalization of GIZ;
• Maintenance of implementation (testing) of changes in procurement procedures/guidelines;
• Support of C&P department with internal reports, graphics, presentation, internal documentation.

Requirements

• University degree, recognized business certificate;
• Work experience in international organizations
• Outstanding working knowledge of ITC technologies (related software, the internet, video-conferencing system), MS Office/Office 365 (Outlook, Excel, Word, PowerPoint, MS Teams);
• Good knowledge of English

We Offer

• Official employment, salary fixed in EUR, performance-related bonuses and 13th salary.
• Medical insurance, 29 vacation days annually.
• Language classes, hard and soft skills trainings.
• Individual and group psychological support.
• Possible flexible and remote work (depending on projects’ needs up to 10 days a month within Ukrainian border).
• Meaningful and valuable work, international environment.

Employment Conditions

Full-time position with 40-hours working week. Place of assignment is Kyiv. Starting as soon as possible. The contract duration will be 12 months with the possibility of prolongation.

GIZ is an equal opportunity employer and is committed to fostering a diverse and inclusive working environment. We welcome applications from all qualified candidates regardless of gender, age, ethnic origin, religion or belief, sexual orientation, or any other characteristic.

We particularly encourage veterans and people with disabilities to apply.

Application

We are looking forward to your application in English, comprising your CV and a Cover letter explaining your motivation to apply for the job to @email until COB 29 September 2026, Tuesday. Only shortlisted candidates will be contacted for the next stages of the recruitment process.

Candidates are requested to submit their documents with the following title:

• Surname Name_CV
• Surname Name_Cover letter

By sending the application you give the consent for the personal data processing for recruitment processes solely according to GIZ data privacy regulations. You can familiarize yourself with these regulations by the link [Data protection | GIZ](Data protection | GIZ).