Program Assistant

About the Position

East Europe Foundation is delighted to announce an opening for a Program Assistant. The selected candidate will play a crucial role in the implementation of a project focused on digital transformation.

Start date: October 2024.

Location: Kyiv, Ukraine.

Employment Type: Full-time.

Work Format: Hybrid.

Responsibilities

• Assist in the daily execution of the program, including logistics preparation and reporting.
• Conduct research and analyze information.
• Collect data on project activities, update databases and registers.
• Write technical specifications in coordination with project managers.
• Verify the results of services provided and work performed by contractors.
• Organize both online and offline meetings.
• Maintain work records, including follow-up after meetings.
• Manage the project’s document flow, including collecting, archiving, and regularly updating documents.
• Handle document-related tasks such as receiving, sending, signing, scanning, and organizing.
• Verify primary accounting documents.
• Assist in organizing and providing logistical support for program activities (meetings, conferences, round tables, training events, business visits, and business trips).
• Communicate with potential suppliers and project partners.
• Assist in coordinating drivers/vehicles and postal shipments.

Requirements

• Bachelor’s degree (or equivalent) in Management, Public Administration, Social Sciences, Economics, or a related field.
• At least 1 year of specialized work experience.
• Proficiency in PC, MS Office, and Google Drive tools.
• Excellent communication skills in Ukrainian and English.
• Intermediate or higher level of English proficiency.
• Experience in the public sector and/or international organizations is a plus.

Desired Skills

• Ability to work with and systematize information.
• Attention to detail, responsibility, and proactivity.
• High level of self-organization.
• Eagerness to learn.
• Ability to work effectively in a multitasking environment and adapt to changes.
• Moderation and diligence in fulfilling assigned tasks.

Application Process

To apply, please send a cover letter and resume to [email protected] with “Program Assistant” in the subject line by September 16, 2024.