Project Coordinator

About the Position

We are looking for a proactive Project Coordinator to support project delivery activities within a complex software development program. The successful candidate will work closely with Project Managers, business stakeholders, Engineering team, and Customer’s representatives to ensure transparency, accurate reporting, documentation management, and successful execution of the project plans.

The project scope involves development and enhancement of an enterprise platform supporting security screening and data processing workflows. The solution includes workflow orchestration, image and dataset management, integrations with distributed platform components, secure data exchange mechanisms, and customer-specific operational processes. The project is delivered in a fixed-price outsourcing model for a European Customer and involves cross-functional collaboration between Product Owners, Architects, Business Analysts, Software Engineers, QA Engineers, and DevOps specialists.

Responsibilities

• Support project planning and tracking activities
• Maintain project documentation and governance artifacts
• Coordinate meetings, prepare agendas, and distribute meeting notes
• Track action items, risks, issues, and dependencies
• Monitor project progress against delivery milestones
• Facilitate communication between Customer’s stakeholders and Delivery Team
• Assist with resource coordination and project reporting
• Ensure project documentation is up to date and properly organized
• Prepare status reports and management presentations

Requirements

• 1.5+ years of experience in project coordination, PMO, or project administration
• Understanding of Agile and Waterfall delivery approaches
• Experience in working with Software Development teams
• Strong organizational and multitasking skills
• Excellent communication and stakeholder-management skills
• Experience with Jira, Confluence, SharePoint, or similar tools
• Good analytical and problem-solving abilities
• English level – Upper-Intermediate or higher

We Offer

• Remote-first work model with flexible working hours (we provide all equipment)
• Comfortable and fully equipped offices in Lviv and Rzeszów
• Competitive compensation with regular performance reviews
• Referral Bonus Program
• 18 paid vacation days per year
• 12 days of paid sick leave per year
• Extra paid leave (blood donation, marriage, childbirth, etc.)
• Health & wellness support: either a monthly budget for medical insurance and sports activities, or a full medical insurance plan, depending on your cooperation model
• Mental Health Program – company-covered psychologist consultations, with an annual coverage limit
• English, German, and Polish language courses and Speaking Clubs
• Corporate merch gifts for your special dates
• Corporate subscription to learning platforms, regular meetups and webinars
• Friendly team that values accountability, innovation, teamwork, and customer satisfaction
• Maternity leave
• Inclusive environment where everyone feels valued and treated equally. We proudly partner with VeteranHub to support Ukrainian veterans
• We are committed to supporting Ukraine and actively participate in charity initiatives

Locations

• Lviv, Ukraine
• Rzeszów, Poland
• Remote work available