Recruitment Coordinator (all genders) - English & German Speaking

About the Position

Recruitment Coordinator (all genders) - English & German Speaking, part time (20h/w) - Remote from Germany

Common Codes is leading the development of Germany’s EUDI Wallet on behalf of the Federal Ministry for Digital Transformation and Government Modernisation. Our mission is to build secure, privacy-first and trustworthy digital public infrastructure. Together with partners from government, business, research and civil society, we are creating an open and interoperable ecosystem for digital credentials. The EUDI Wallet will enable public authorities and companies to offer new digital services, simplify processes and develop applications based on verifiable digital information. For citizens, it will provide a simple and secure way to identify themselves, store digital credentials and share only the information required in a specific situation. Whether opening a bank account, applying to a university or proving their age, users will remain in control of their personal data. By building this infrastructure, we are laying the foundation for a more accessible, efficient and trustworthy digital society. The EUDI Wallet will reduce bureaucratic barriers, make digital services easier to use and strengthen digital sovereignty in Germany and Europe.

About the Opportunity

You’ll help us keep our recruiting processes running smoothly and provide a great experience for candidates and hiring teams. As part of our four-person People Team, you’ll play a key role in coordinating our recruiting activities. The role roughly combines recruitment coordination and operations (≈70%), hands-on recruiting (≈20%) and HR administration (≈10%).

Responsibilities

Recruitment Coordination & Operations

• Set up new positions and manage job postings, pipelines, and workflows in our ATS
• Coordinate interviews and selection processes, keeping candidates, interviewers, and hiring managers aligned
• Communicate with candidates throughout the recruitment process and ensure a professional and welcoming candidate experience
• Keep candidate information, interview feedback, and next steps up to date in our ATS
• Keep track of open actions, deadlines, and next steps across multiple recruitment processes
• Take ownership of our ATS, customizing and continuously improving it to support our evolving recruiting processes and the needs of our hiring teams.
• Support hiring managers with the practical and organizational aspects of the recruitment process

Hands-on Recruiting

• Independently manage the recruitment process for one or two open positions, from job posting through to hiring
• Review applications and conduct initial screening conversations with candidates
• Work closely with hiring managers to define requirements and coordinate the selection process
• Support or conduct active sourcing, depending on the role and your experience

HR Administration

• Support selected operational HR and people administration tasks across the employee lifecycle
• Support additional HR administration tasks as our people processes continue to develop

Requirements

• Practical experience coordinating recruitment processes from application through to interview and hiring
• Solid hands-on experience with an ATS and confidence managing jobs, candidate pipelines, interview processes, and recruitment data in a digital system. Experience with Recruitee, Greenhouse, Personio, Workable, or a similar ATS is a must (we use Recruitee).
• Strong organizational and communication skills (both German and English, at least C1), with a warm and welcoming approach that makes candidates feel valued and well supported throughout the hiring process
• The ability to work independently while collaborating closely with recruiters, hiring managers, and other stakeholders

We Offer

• Flexible working hours and remote work from Germany
• A modern ATS and digital recruiting processes
• A high degree of autonomy and the opportunity to shape processes as we grow
• A collaborative environment with short decision-making paths
• The opportunity to contribute to a major digital infrastructure project for Germany and Europe
• Compensation based on the Federal Public Sector Collective Bargaining Agreement (TVöD-Bund); depending on qualifications and assigned duties, up to pay grade 9c

Apply Now

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