Senior Executive, People Operations & Office Administration
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Job description
About the Position
We are looking for a proactive and detail-oriented Senior Executive, People Operations & Office Administration to support daily HR operations and office administration functions.
This role focuses on ensuring smooth internal operations through strong coordination, administrative management, and employee support across People operations and office management functions.
The ideal candidate is organized, hands-on, and comfortable managing both HR operational processes and office administration in a fast-paced environment.
Responsibilities
People Operations
- Support daily People operations processes including onboarding, offboarding, employee movement, and staff documentation
- Maintain and update employee records, attendance, leave management, and HR systems
- Support payroll preparation, insurance, MPF, tax filing, and related administrative processes
- Prepare employment letters, HR documents, and internal communications
- Handle employee enquiries and support day-to-day People operations coordination
- Maintain proper HR filing and documentation with confidentiality
Office Administration
- Manage daily office administration and operational support
- Coordinate office supplies, facilities management, maintenance, and vendor arrangements
- Support workspace management and office environment coordination
- Support employee engagement activities, internal events, and company initiatives
Coordination & Operational Support
- Work closely with internal teams including Finance and business stakeholders on operational matters
- Support process improvement and operational workflow optimization
- Assist in ad hoc operational and administrative projects as assigned
Requirements
- Min. 5 years of experience in HR operations, People operations, office administration, or related functions
- Familiar with Hong Kong HR administrative processes and employment-related coordination
- Organized, detail-minded, and able to manage multiple tasks independently
- Strong communication and coordination skills
- Proficient in Microsoft Office and Google Workspace
- Able to work in a fast-paced and dynamic environment
- Immediate availability or short notice is preferred
Contract Details
- Part-time Contract role
- Minimum 3 working days per week
- Renewable subject to business needs and performance
Why You'll Love It
- Exposure to regional People operations and cross-functional collaboration
- Hands-on operational role with broad business exposure
- Dynamic and collaborative working environment
- Opportunity to contribute to process improvement and operational efficiency
About the Company
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AnyMind Group is an organization that is transforming industries through artificial intelligence. Headquartered in Singapore, AnyMind Group is the parent company of AdAsia Holdings, TalentMind and CastingAsia.In the marketing industry, end-to-end solutions by companies under the AnyMind Group span influencer marketing, programmatic and digital advertising, and publisher monetization.For the human resource industry, AnyMind group’s TalentMind provides human resource and recruitment professionals with an AI-driven recruitment optimization platform to make hiring more efficient and smart.AnyMind Group aims to power businesses and professionals with a suite of AI-based solutions, enabling them to easily achieve greater scale and efficiency within and across departments.***AI-driven Influencer Marketing Platform and Marketplaceanymindgroup.com/castingasiaAI-driven recruiting software platformanymindgroup.com/talentmind***