Workplace Coordinator

About the Position

We are looking for a Workplace Coordinator to join our Wolt team in Tallinn, Estonia. If you have a passion for creating functional and efficient workplaces, this could be the perfect role for you.

About Wolt

At Wolt, we create technology that brings joy, simplicity, and earnings to neighborhoods worldwide. We started with restaurant food delivery in 2014 and have since expanded to delivering almost everything in over 500 cities across 30 countries. In 2022, we joined forces with DoorDash and continue to dream big and expand globally.

Working at Wolt is exciting and challenging. Here, you'll learn, build, and ship more than in most other companies. If you're a self-starter with drive and an entrepreneurial spirit, this could be the ride of your life.

About the Team

Our Wolt Workplace team ensures the functionality, comfort, safety, sustainability, and efficiency of our offices. As a Workplace Coordinator, you'll ensure our offices are set up for collaboration and focus, catering to a diverse population of onsite and remote employees. You'll work with the wider Real Estate & Facilities teams to remove any friction in the physical space that prevents our employees from being their most successful.

Role Background

Wolt is looking for an experienced Workplace Coordinator to report to the Regional Workplace Lead, North, and work out of our Tallinn Office. You will shape our workplace experience and run operations. This role requires a creative problem solver adept at handling multiple tasks concurrently. You will combine People, Technology, and Space to create an exceptional workplace experience for our Employees, Visitors, and Contractors while ensuring optimal use of resources.

Responsibilities

• Serve as the primary point of contact for landlords, vendors, and local stakeholders for all workplaces within your country.
• Manage vendors and implement policies, procedures, and programs to ensure well-managed, well-maintained buildings.
• Lead workplace programs, including food & beverages, lockers, mail services, space planning, reception experience, and workplace technology.
• Manage site-specific workplace projects and initiatives to improve the workplace.
• Streamline accessibility of our offices and services, ensuring spaces and services are easy to navigate and use.
• Promote a high level of employee satisfaction by ensuring prompt responses to concerns and needs.
• Develop and maintain a detailed understanding of Wolt’s business and key factors influencing service requirements.
• Build strong relationships with business leaders and local teams to understand their business functions and deliver workplace experience strategies.
• Coordinate activities, financials, vendors, and staffing required for current and future needs of the building, infrastructure, and operations.
• Establish, maintain, and manage vendor relationships and implement clear KPIs and contract management processes.
• Liaise with on-site stakeholders during planning and construction of office expansions.
• Manage space planning, tracking, move coordination, and new hire space accommodations.
• Plan, execute, and report on team onsite events and support ad-hoc company-wide event needs in the local office.
• Collaborate with Global Real Estate, Facilities, IT, Safety, Security, and Sustainability teams to roll out global policies and initiatives Woltwide.

Requirements

• Experience in Office, Workplace, or Facilities Management in a global organization within a fast-paced and high-growth environment.
• Strong and passionate customer focus.
• Proven vendor management experience.
• Event management experience is a bonus.
• Excellent written and verbal communication skills in English.
• Ability to work autonomously in a fast-moving environment.
• Strong relationship-building and stakeholder management skills.
• Comfortable collaborating remotely using digital tools such as GSuite, Slack, and Zoom.

Compensation

The successful candidate’s starting pay will fall within the pay range listed below and is determined based on factors such as the candidate’s skills, experience, and qualifications. The starting pay may vary if the candidate does not fully meet the expectations outlined in this job posting.

Monthly Salary Range: €2,000 - €2,250 EUR

This position is not eligible for consideration for an equity/RSU grant.

Our Commitment to Diversity and Inclusion

We’re committed to growing and empowering a more inclusive community within our company, industry, and cities. We hire and cultivate diverse teams of people from all backgrounds, experiences, and perspectives. We believe that true innovation happens when everyone has room at the table and the tools, resources, and opportunity to excel.

Beware of recruitment scams: DoorDash, Deliveroo, and Wolt will never ask you to pay money or share sensitive financial information during hiring - learn more about our legitimate recruiting process at Recruitment Scam Awareness - DoorDash.

Apply for this Job

Please provide the following information to apply:

• First Name
• Last Name
• Email
• Country
• Phone
• Location (City)
• Resume/CV (Accepted file types: pdf, doc, docx, txt, rtf)
• Cover Letter (Accepted file types: pdf, doc, docx, txt, rtf)

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