Assistant to the General Management

About the Position

This position is also available in the form of a final year internship, in its coordination internship version, contact us!

You will provide support to those involved in Participatory Science projects aimed at achieving the Sustainable Development Goals, helping them to carry out their missions.

As part of its growth, the non-profit organisation Objectif Sciences International (OSI) is recruiting an Assistant to the General Manager.

OSI is a scientific research and science education association working for sustainable development. It organises scientific missions in various countries around the world (www.voyages-scientifiques.com), welcoming volunteers in the form of Participatory Research and Participatory Science Operations, which take a variety of forms, from scientific holidays to high-level training courses, school trips and citizen science clubs.

Responsibilities

• Keeping in touch by video and telephone with the NGO’s staff around the world, centralising information and drawing on models that transcend cultural differences
• Participate in General Management meetings and receive operational instructions from General Management
• Clearly communicate and explain General Management decisions, strategies and priorities to team leaders. To ensure that each team leader understands the expectations and objectives of the organisation
• Coordinating the activities of team leaders to ensure that projects and assignments progress according to schedule and established standards. Monitor the progress of projects, identify potential obstacles and propose solutions to overcome them
• Ensuring that team leaders comply with the organisation’s processes and procedures. Implement controls to verify compliance and efficiency of operations
• Resolve conflicts between teams or team leaders, taking care to maintain a positive and productive working climate, in accordance with the guidelines laid down on a case-by-case basis by General Management
• Gathering reports, balance sheets, monitoring funds and budget envelopes and other monitoring tools to provide Executive Management with the dashboards it needs to make decisions
• Reporting to General Management

Requirements

• You are perfectly fluent in spoken and written English
• You are at ease in a highly international and multicultural environment, thanks to experience of studying or working in several countries over several months or years
• You have a Bachelor’s or Master’s degree in Management, Business Administration (MBA), Human Resources Management, Project Management, Economics, International Relations, Organisational Communication, Performance Engineering, and you have good experience in project management or coordination.
• Or you have a Bachelor’s, Master’s or PHD degree in another field related to the NGO’s activities (science, environment, culture, development, fundraising, etc.) and you must have at least 3 years’ full-time experience in project management and the management of a company or association, including direct staff management.
• Or you are self-taught with no formal education and must have at least 5 years’ full-time experience in project management and management of a company or association, including direct management of staff.
• You must have experience as a subordinate and be able to give references in contact with others in the field of project management, in a non-profit or not-for-profit organisation.
• You are familiar with the Office suite and the IT environment
• You have knowledge of shared governance, non-violent communication, conflict management and crisis management.
• You are proactive and work autonomously in your position
• You are capable of deploying this autonomy strictly within the established framework
• You are able to help the framework to evolve through your proposals, in other respects and in good time, regarding the deadlines for updating procedures.
• You are interested in becoming involved in the development of an associative network in charge of Sustainable Development, Scientific Research and Education.
• You are French-speaking or have an excellent knowledge of French culture and French
• You enjoy organising, managing, writing and working in a highly organised, entrepreneurial type of organisation.
• You can handle pressure well and know how to manage complex situations.
• You are capable of demonstrating the business loyalty expected of such a position, in relation to the association and its development and quality objectives.
• You are punctual and meet deadlines

We Offer

• An initial training course and a continuing training course in Science Education, and in National and International Participatory Science Project Management.
• As many networks of contacts in the world as you will have colleagues within the NGO’s network.
• A family atmosphere
• Fairly flexible working hours (hours a week spread over the year) depending on the cycle of tasks throughout the year.
• A network of around a hundred people active in every country in the world, in every field, and a thousand people in the international pool of contributors.

About the Company

Objectif Sciences International (OSI) is a scientific research and science education association working for sustainable development. It organises scientific missions in various countries around the world (www.voyages-scientifiques.com), welcoming volunteers in the form of Participatory Research and Participatory Science Operations, which take a variety of forms, from scientific holidays to high-level training courses, school trips and citizen science clubs.

Application and Key Stages of Recruitment

Apply by filling in the form on this link, always as soon as possible: Apply Here