Event Executive

About the Position

We are seeking an Event Executive to manage end-to-end event planning and execution, ensuring seamless experiences for attendees. This role involves translating client briefs into well-executed event experiences, coordinating closely with internal teams and vendors, and ensuring smooth on-ground delivery. You will play a key role in delivering events that align with brand objectives and provide a strong experience for attendees.

Responsibilities

Event Pre-Planning and Coordination

• Ability to comprehend client briefs, identify key objectives, and align event planning with client expectations.
• Develop creative event ideas that match brand identity and objectives, ensuring a seamless experience for attendees.
• Establish a structured event timeline, delegate responsibilities effectively, and ensure smooth coordination among internal teams.

Vendor Management

• Liaising with Vendors on Brief: Effectively communicate event requirements, including design, setup, and logistical needs, ensuring vendors fully understand expectations.
• Quotation & Negotiation: Source quotations from multiple vendors, compare pricing and services, and negotiate for cost-effective yet high-quality solutions.
• Vendor Coordination: Oversee vendor deliverables, ensure timely execution, and troubleshoot any last-minute challenges to maintain event quality.
• On-Site Supervision: Ensure vendors execute their tasks as per agreed timelines and quality standards, addressing any issues in real time.

Event Management

• On-Ground Execution: Oversee event setup, manage timelines, and ensure smooth event flow, adhering to planned objectives and brand guidelines.
• Crisis Management: Identify potential risks and respond effectively to any on-site issues to minimize disruptions.
• Stakeholder Coordination: Ensure seamless communication between clients, vendors, and internal teams to maintain event alignment.
• Guest & Experience Management: Oversee attendee experience, ensuring hospitality, engagement, and brand messaging are well executed.

Post-Event

• Event Wrap-Up & Reporting: Ensure proper event closure, including dismantling, return of materials, and budget reconciliation.
• Post-Event Analysis: Gather feedback from stakeholders, assess event success, and identify areas for improvement.
• Documentation & Learnings: Compile an event report detailing key takeaways, challenges, and recommendations for future events.

Requirements

• Bachelor’s degree in any discipline.
• Fluent in English, written and spoken.
• 1 to 2 years of experience in Marketing / Advertising.
• Target and result-oriented mind with a passion for working independently.
• Well-organized, responsible, and occupied with problem-solving skills.
• Creative, detail-oriented with the ability to take initiative, prioritize, and multitask.

We Offer

• Advanced AI tools for all positions
• Creative office at XXXX
• Competitive Salary
• Performance Review (2 times per year)
• Annual Performance Bonus
• Annual Paid Leave
• Marriage, Compassionate, and Parental Leaves
• Health Insurance
• Social Security
• Monthly, Quarterly, Annual MVP Awards (prizes up to 8,000USD)

About the Company

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