IT Tender & Sales Documentation Coordinator

About the Position

We are looking for a highly organized and detail-oriented IT Tender & Sales Documentation Coordinator to support Softgile’s participation in tenders across our key markets, including Azerbaijan, Kazakhstan, Uzbekistan, Georgia, and other markets where Softgile operates.

The main focus of this role will be identifying relevant tender opportunities, monitoring procurement platforms, analyzing tender requirements, and coordinating the preparation and submission of complete tender documentation packages.

You will work closely with our local offices, Sales, Legal, Finance, and technical teams to collect the required information and ensure that tender submissions are accurate, compliant, and delivered on time.

This role is a strong fit for someone with experience in tenders, procurement, bid support, sales operations, or commercial documentation, particularly within IT, technology, or B2B services.

Responsibilities

• Searching for and monitoring relevant public and commercial tender opportunities
• Working with local electronic tender and procurement platforms
• Registering and maintaining company profiles on relevant procurement platforms
• Reviewing tender announcements, requirements, qualification criteria, and procurement documentation
• Identifying required documents, certificates, declarations, forms, and supporting materials
• Preparing, structuring, and organizing tender submission packages
• Coordinating document collection with Sales, Legal, Finance, technical teams, and local offices
• Supporting the preparation of commercial proposals, company profiles, references, qualification documents, and other bid materials
• Completing and submitting tender applications through electronic procurement platforms
• Tracking deadlines, clarification periods, submission stages, and tender results
• Maintaining accurate tender status records and documentation
• Keeping standard tender documentation and templates structured and up to date
• Ensuring the accuracy, completeness, and consistency of all submitted documentation
• Supporting related sales and commercial documentation when required

Requirements

• Practical experience with tenders, procurement processes, bid documentation, commercial proposals, or sales documentation
• Experience working with electronic tender or procurement platforms
• Ability to analyze tender requirements and identify mandatory submission conditions
• Strong attention to detail and a high level of accuracy
• Excellent organizational and time-management skills
• Ability to manage multiple deadlines and tender processes simultaneously
• Ability to coordinate information and documentation across different departments
• Confident Microsoft Office skills, particularly Word and Excel
• Ability to work independently and take ownership of assigned tender processes
• English level B1+
• Proficiency in the language of the respective market is required

Nice to Have

It would be an advantage if you have:

• Experience working with tenders in Azerbaijan, Kazakhstan, Uzbekistan, Georgia, or other Softgile markets
• Experience with both public and commercial procurement
• Experience in IT, SaaS, software, system integration, or B2B services
• Understanding of IT products and services and the ability to work with technical information
• Experience supporting Sales teams with proposals and commercial documentation
• Experience using AI tools such as ChatGPT, Claude, or other AI assistants for research, document analysis, information structuring, and process optimization

We Offer

• Competitive compensation of up to $1,500 net
• Remote, hybrid, or office-based work format
• Opportunity to work with tenders across multiple Softgile markets
• Exposure to IT solutions, enterprise customers, and B2B projects
• Professional growth within the tender direction
• Collaboration with an experienced international team
• Opportunity to use AI tools for research, documentation, and process optimization

About the Company

Softgile is a leading provider of IT solutions and services, dedicated to helping businesses thrive in the digital age. Our team is passionate about delivering innovative solutions and exceptional service to our clients.