Manager, Legal Entity Management & Company Secretary

About the Position

Manager, Legal Entity Management & Company Secretary

Belfast

Factor, a pioneer in the ALSP market, is the market leader in Integrated Law™, combining the expertise of Traditional Law, the efficiency of New Law, and the close business integration of In-house legal to deliver complex legal work at scale. We are seeking an experienced Company Secretary & Legal Entity Management Manager to oversee the governance, compliance, and administration of the company's global legal entity portfolio.

Responsibilities

Corporate Governance & Company Secretarial

• Manage company secretarial activities for a global portfolio of legal entities.
• Coordinate and support Board and Committee meetings, including agenda planning, preparation of board papers, minute taking, and follow-up actions.
• Ensure compliance with corporate governance frameworks, constitutional documents, and statutory obligations.
• Maintain accurate statutory registers, corporate records, and governance documentation.
• Provide governance advice and guidance to directors, senior leaders, and stakeholders.

Legal Entity Related Matters

• Oversee the maintenance and administration of domestic and international legal entities.
• Manage the full entity lifecycle, including incorporations, dissolutions, liquidations, restructures, mergers, and acquisitions.
• Ensure timely completion of annual filings, regulatory submissions, licenses, and statutory requirements.
• Maintain entity management databases and corporate record systems.
• Coordinate with external corporate secretarial providers, law firms, and regulatory bodies.

Compliance and Regulatory Matters

• Monitor and assess changes in corporate governance and regulatory requirements across relevant jurisdictions.
• Ensure adherence to local corporate laws, filing deadlines, and compliance obligations.
• Support internal audits and compliance reviews relating to legal entities and governance matters.
• Identify and mitigate governance and compliance risks.
• Develop and enhance policies, procedures, and controls related to legal entity management.

Requirements

Essential Criteria

• Undergraduate degree
• 7+ years company secretarial or Compliance/Regulatory experience
• Experience leading/managing Annual General Meetings and Extraordinary General Meetings
• Knowledge of US regulatory environment
• Excellent attention to detail
• Regular client-facing experience
• Good commercial awareness, working directly with business managers
• Strong written and verbal communication and presentation skills
• Strong working knowledge of Microsoft Office, particularly Excel
• Legally eligible to work in the United Kingdom

Desirable Criteria

• Familiarity with Blueprint Company Secretarial Software
• Experience working within the financial services sector
• Knowledge of companies legislation outside of the UK
• Exposure to Pan-European investment structures

We Offer

• Permanent, full-time position
• Hybrid work arrangement
• Opportunity to join a diverse and inclusive team
• Professional development and growth opportunities

About the Company

Factor is committed to building the best culture in legal. We believe that the more diverse our team becomes - in backgrounds, skills, experiences, and perspectives - the higher our creative potential as a company. We are dedicated to growing a diverse, inclusive company where individuals of all backgrounds thrive.

For more information, visit: Factor Home Page

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