Office Manager (m/w/d)

About the Position

Office Manager (m/w/d)

Medialine Communications GmbH is an established IT and communications company based in Berlin. We support our clients with powerful solutions in the areas of IT services, communication, and managed services. To strengthen our team, we are looking for an experienced individual as an Office Manager (m/w/d) who will take on responsibility, develop structures, and ensure smooth office operations.

Framework

• Full-time position with 30–40 hours per week
• Location Berlin with regular presence in the office

Responsibilities

• Leadership and development of office management processes, as well as coordination of daily office operations
• Scheduling and organizational support for the executive management and management
• Full responsibility for office operations and facility management (e.g., workplace organization, control of order and cleanliness, meeting room coordination, coordination with the property management, maintenance and repair coordination, and management of office inventory)
• Management of external service providers and responsibility for the office budget: procurement of office materials and services, contract management, price negotiations, and review of invoices and performance certificates
• Organization and coordination of business and official trips for sales staff and management (flights, trains, hotels, rental cars) including review and approval of travel expense reports
• Responsibility for the company car organization, from obtaining and evaluating offers to coordination with leasing companies to the commissioning and management of leased vehicles
• Central contact person for office-related topics and active participation in the employee experience, including support in onboarding new employees and close cooperation with HR (e.g., workplace guidelines, occupational safety)
• Supporting participation in the planning and organization of company events in cooperation with the internal event management
• Ensuring a professional, welcoming, and well-organized office environment for employees, visitors, and business partners
• Continuous optimization of office and workplace processes to increase efficiency, quality, and employee satisfaction
• Coordinating support for management and quality requirements, e.g., maintenance of documentation and participation in ISO certifications

Your Profile

• Several years of professional experience in office management, workplace management, or a comparable position, ideally in a dynamic company environment
• Strong willingness to take on responsibility, high independence, and a reliable, structured working style
• Negotiation skills with third parties (e.g., property management, leasing companies, external service providers) including budget responsibility
• Experience in coordinating external service providers and facility-related processes
• Confident handling of budgets, contracts, and invoice and cost control
• Very good handling of IT and internet-based applications, especially Outlook, Excel, Word, and PowerPoint
• Knowledge of ELO and HR Works programs is advantageous
• Experience in the technical guidance or coordination of junior employees, trainees, or office teams
• Very good organizational and multitasking skills as well as a proactive, solution-oriented approach
• Very good German language skills in speech and writing, English skills are an advantage

We Offer

• Workation: Up to 4 weeks per year at a Medialine location of your choice in Germany, Austria, or Romania
• Employee Events: Regular events such as sports events, team events, and Christmas parties
• Training: Regular training sessions, annual certification in the respective field, as well as the Medialine Academy
• Subsidized Lunch: Subsidy for lunch in the canteen in Wiesbaden and at the headquarters in Bad Sobernheim
• Home Office & Mobile Work: Flexible work from home and in the office in a hybrid model. 100% remote work possible by arrangement
• Mentorship Program: Support beyond the onboarding phase through a buddy
• Beverages: Professional coffee preparation from the fully automatic machine, water, juices, non-alcoholic beverages
• Fruit Basket: Weekly fresh fruit – regional and seasonal
• Employee Discounts: Attractive employee offers through Corporate Benefits, discounts on brands such as Dell, Apple, and Teufel
• Travel Reimbursement: Reimbursement of train or flight tickets for business trips with your own car, assumption of travel costs for the job interview
• Company Car & Parking: Depending on the position (Account Manager / Consultants) possibility of using a car (combustion / electric) for business and private use with 1% | Parking spaces at all our locations
• Flexible Working Hours: Trust-based working hours adapted to living conditions for better compatibility of work and family
• Job Ticket: Assumption of costs for the public transport ticket
• Job Bike: Possibility of leasing an e-bike
• Sports: Urban Sportsclub + own handball team & lounge at Mainz 05
• Pension Plan: Optional assumption of existing company pension plan

About the Company

Welcome to the Medialine Group. As a multiple award-winning IT service provider, we support hundreds of medium-sized and large companies with premium IT services. Be part of our team and shape the future of IT!

• 700+ employees
• Over 25 locations in Germany, Austria, Romania, and Spain
• 2000+ customers
• 500+ completed customer projects

Contact

Markus Herberg

Recruiting

Tel.: +49 611 9881670 200

E-Mail schreiben

Ina Zimmermann

Recruiting

Tel.: +49 6751 85378 206

E-Mail schreiben

---

Quick Links

• Via Telefon +49 (6751) 85378-0

• Via E-Mail Online Anfrage

• Service Helpdesk Support-Bereich

• Login für Kunden Cloud Status prüfen

• AT

• EN

• RO