Office Manager

About the Position

Office Manager

We are seeking a highly organized, proactive, and reliable Office Manager to ensure the smooth and efficient day-to-day operation of our office in Bucharest.

The ideal candidate is a strong communicator with excellent organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. You will act as a key point of contact for employees, suppliers, clients, and external partners, while supporting the management team with administrative and operational activities.

Responsibilities

• Manage the day-to-day administrative operations of the office.
• Coordinate office facilities, supplies, equipment, and maintenance services.
• Manage relationships with suppliers, service providers, and external partners.
• Handle incoming calls, emails, correspondence, and office documentation.
• Organize meetings, appointments, travel arrangements, and internal events.
• Provide administrative support to the management team and employees.
• Maintain accurate records, contracts, invoices, and administrative documents.
• Coordinate office expenses, purchase orders, and invoices in cooperation with the finance team.
• Support onboarding and offboarding processes for employees.
• Coordinate office policies, procedures, and internal administrative processes.
• Ensure the office environment is professional, organized, and well maintained.
• Assist with HR-related administrative tasks and employee documentation.
• Organize business meetings and support visitors and clients.
• Monitor office budgets and identify opportunities to improve operational efficiency.
• Support management with ad-hoc administrative and organizational projects.

Requirements

• Previous experience in an Office Manager, Office Administrator, Executive Assistant, or similar role.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal skills.
• Ability to prioritize tasks and work independently.
• Proactive attitude and strong attention to detail.
• Good knowledge of Microsoft Office / Google Workspace.
• Good written and spoken English.
• Ability to handle confidential information professionally.
• Problem-solving mindset and ability to work under pressure.
• Previous experience in a construction, real estate, or corporate environment is an advantage.

Salary

800 - 1000 €/month

We Offer

• Competitive salary
• Opportunity to work in a dynamic and innovative company
• Professional growth and development opportunities

About the Company

WeMat

WeMat is a company composed of two words – we and matter – that communicates one of the main values of the company – togetherness – as well as the strength and expertise of the team that impacts the market. We understand that our work has the power to improve people’s everyday life, and to positively impact the environment. That’s why, our purpose and values are aligned to the highest technical standards and in compliance with the most rigorous European environmental policies.

We pride ourselves with the fact that WeMat has contributed to the construction of some of the most important and imposing buildings in modern Romania. The tagline ”Outstanding Matters” states the mission of the company – to strive for perfection in everything and to inspire its people, customers and partners through innovation and operational excellence.

Standing for PASSION FOR EXCELLENCE AND IMPROVEMENT, WeMat is capable to supply bespoke solutions and to offer added services for construction and renovation projects, both locally and internationally.

Our products are eco-friendly and manufactured with care for the environment in mind. We are aware that the efficient footprint of a space can be achieved through creative furniture planning.

We are a solution provider for high-performing interiors. A wide range of products, rigorously selected, is available, including ceilings, lightings, acoustic elements, tech and digital solutions.