Personal Assistant
Nice to have's
Job description
About the Position
We are looking for a highly organized, proactive, and resourceful Personal Assistant / Executive Assistant to become a trusted right hand to a company leader. This role combines personal assistance, executive support, operations, calendar management, travel planning, and everyday administrative support in Spain/Catalonia. Your main goal will be to bring structure and clarity to a busy schedule, proactively solve day-to-day tasks, and make sure important things never get lost.
Responsibilities
Personal & Administrative Support
- Handle day-to-day administrative tasks in Spain and Catalonia.
- Book appointments with Extranjería, government institutions, clinics, and other organizations.
- Schedule medical, beauty, and other personal appointments.
- Support apartment and house rental searches.
- Book restaurants, hotels, tickets, transportation, and other services.
- Coordinate registrations for events, conferences, and activities.
- Communicate with service providers, agencies, clinics, lawyers, and local offices.
- Keep track of important documents, deadlines, renewals, and appointments.
Executive Support
- Manage and organize the calendar.
- Schedule calls, meetings, and appointments across different time zones.
- Organize calls, prepare meeting links, and follow up when needed.
- Help prioritize tasks and make sure nothing gets missed.
- Support with research, vendor comparisons, and decision preparation.
Travel & Everyday Life
- Plan and coordinate personal and business trips.
- Research and compare the best options for flights, hotels, transportation, restaurants, and activities.
- Support relocation-related tasks and local arrangements in Spain.
- Source and coordinate nannies, cleaners, and other household staff when needed.
- Proactively identify and solve everyday organizational challenges.
Requirements
- 2+ years of experience as a Personal Assistant, Executive Assistant, Operations Manager, or in a similar role.
- Excellent organizational skills and strong attention to detail.
- Fluent or strong English.
- Spanish B2+ or higher.
- Russian and/or Ukrainian - required.
- Strong knowledge of or hands-on experience with everyday administrative processes in Spain.
- Ability to confidently communicate with government offices, clinics, agencies, service providers, and other local organizations.
- Strong research skills and the ability to quickly find and compare the best options.
- Ability to manage multiple tasks, priorities, and deadlines simultaneously.
- High level of ownership, reliability, discretion, and responsibility.
- Proactive mindset - you don't wait for instructions, you anticipate needs and act.
- Tech-savvy and comfortable working with Google Calendar, Gmail, Google Docs, Notion, messengers, and other productivity tools.
Nice to Have
- Experience supporting founders, CEOs, or entrepreneurs.
- Experience with Spanish bureaucracy and Extranjería.
- Experience with travel planning and relocation support.
- Experience hiring or coordinating household staff.
- Catalan language skills.
- Driver's license.
We Offer
- Time-off Policy - unlimited Out of office days
- Remote or Hybrid work. The choice is yours!
- Wellness compensations
- Psychologists compensation
- Language courses compensation
- Co-working compensation
- Health insurance
- 100% Sick Leave Compensation
- Team buildings and offsites (Spain, Italy, Poland, Portugal and others)
- Merch
- Special Occasions Presents
About the Company
nove8 is a young tech company focused on mobile apps, from pet care to lifestyle. We build products that help people live, work, and connect in meaningful ways. Today, we explore new directions, experiment, and create meaningful digital experiences for people around the world. We care about what we build and how we build it, value fairness and trust, and believe that teamwork and curiosity help us move forward together. At nove8, we create and scale subscription-based mobile products that improve people's lives and the lives of their pets.
Take a look at our Instagram to get a feel for our team and culture 💫
Apply now
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Who We Arenove8is a young tech company creating mobile apps that help people live, work, and connect in more meaningful ways.Our story begins with a simple idea: to create something that improves the relationship between people and their pets. Since 2021, our team has been working together on dog training app Woofz. It became our flagship product and the leader in its category, trusted by millions of dog owners around the world. Over time, we realized we were ready to grow and explore new opportunities.In April 2024, we launched nove8, becoming an independent company with a new name and vision. This gave us the freedom to focus on what we do best and create even more exciting projects.ProductsFrom pet care to lifestyle. Today, our portfolio includes 3 apps:Woofz— Dog wellness & training app that makes bonding and caring for dogs easier and more effective. Our flagship product and a market leader in its niche, trusted by over 10 million users worldwide.Meowz— Cat-focused app combining training, fun, and insights to help owners connect with their cats.Stylio— AI-powered personal stylist that provides thoughtful, personalized fashion guidance every day. The newest app in our portfolio.Our ValuesWe’re not just professionals. We’re people who share common values and principles.Care & Fairness: Care about people, products, and users, creating an environment of fairness and support.Unstoppable Ambition: Set bold goals, grow fast, and turn ambition into success.Innovation: Explore, experiment, and bring new ideas to life.One Team: Support each other and move forward together.At nove8, we have built an inclusive culture that supports female leadership, diversity, and collaboration. We value our work-life balance and opportunities for self-expression. Working across the globe, the nove8 family stays connected through technology and ensures everyone feels like a part of the team.Why People Love Work HereUnlimited Time Off PolicyPsychologists CompensationWellness & Sport CompensationSupportive & Expert TeamRemote or Hybrid workGlobal Team Retreats ...and much more!We’re evolving fast. So, follow us and grow together!