Project Manager Design

About the Position

We are seeking a Project Manager Design with 3-4 years of experience to manage cross-functional projects, ensuring timely delivery and stakeholder satisfaction.

Responsibilities

• Independently manage cross-functional design projects from planning through delivery.
• Own project timelines, tasks, priorities, scope, and dependencies.
• Manage the team backlog and ensure priorities are clear and aligned with business needs.
• Identify and proactively manage project risks, blockers, dependencies, and resource constraints.
• Coordinate communication between designers, stakeholders, and cross-functional teams.
• Ensure transparent and timely communication on project status, priorities, risks, and dependencies.
• Organize and participate in project kick-offs, status updates, reviews, and presentations.
• Ensure design deliverables meet agreed stakeholder expectations, requirements, scope, and deadlines.
• Monitor adherence to internal processes and SLAs.
• Maintain project documentation, reporting, and regular status updates.
• Identify operational inefficiencies and propose and implement process improvements.
• Implement basic workflow automations and use AI tools to optimize operational processes, documentation, and communication.
• Collect feedback from stakeholders and team members and turn it into actionable improvements.
• Provide constructive feedback to colleagues and contribute to effective team collaboration.
• Ensure stable and predictable delivery across the Design team.

Requirements

• 3-4 years of experience in Project Management, Delivery Management, Operations, or a similar role.
• Experience working with design, product, creative, or cross-functional teams.
• Ability to independently manage projects and make day-to-day project decisions.
• Strong organizational, prioritization, and time-management skills.
• Experience managing multiple projects, deadlines, stakeholders, and dependencies simultaneously.
• Strong understanding of project scope, risk, resource, and dependency management.
• Confident working knowledge of Jira, Confluence, Slack, Canvas, and related collaboration tools.
• Experience independently managing team workflows and backlogs.
• Ability to create and maintain clear project documentation, reports, and status updates.
• Strong stakeholder management and communication skills.
• Ability to decompose initiatives into clear tasks, milestones, and measurable outcomes.
• Ability to collect and analyze feedback and translate it into practical process improvements.
• Proactive approach to identifying problems and proposing solutions.
• Experience using AI tools and basic automation to improve operational efficiency.
• Ability to present improvement initiatives using clear, measurable goals (e.g. SMART), test them on a smaller scale, and implement them after alignment with Leads.
• English: A2 or higher.

We Offer

• An exciting and challenging job in a fast-growing business group.
• The opportunity to be part of a multicultural team of top professionals in Development, Architecture, Management, Operations, Marketing, Legal, Finance, and more.
• Great working atmosphere with passionate experts and leaders, sharing a friendly culture and a success-driven mindset.
• Beautiful offices in Warsaw, Limassol, Kyiv, Almaty, Yerevan - work remotely or on-site with comfort and enjoy the opportunity to build a network of connections with professionals day by day.
• Modern corporate equipment based on macOS or Windows and additional equipment are provided.
• Paid vacations, sick leave, personal event days, days off.
• Corporate health insurance program for your well-being.
• Referral program - enjoy cooperation with your colleagues and get a bonus.
• Educational programs: regular internal training sessions, compensation for external education, attendance of specialized global conferences.
• Rewards program for mentoring and coaching colleagues.
• Free internal English courses.
• Yoga classes to help you stay active and energized.
• In-house Travel Service.
• Multiple internal activities: online platform for employees with quests, gamification, presents and news, RedCore clubs for movie/book/pets lovers, special office days dedicated to holidays.
• Company events, team buildings.

About the Company

PIN-UP is a fast-growing business group with a diverse team of professionals across various departments. We offer a dynamic work environment, opportunities for career growth, and a range of benefits to support your well-being and professional development.