Recruitment Coordinator

About the Position

We are looking for a Recruitment Coordinator to help make our hiring processes more efficient and transparent. This is a chance to become a key link between candidates, partners, and the internal team - ensuring smooth communication, clear organization, and a positive experience for everyone involved.

Responsibilities

Agency & Partner Management

• Manage day-to-day relationships with recruitment agencies: briefings, updates, and feedback.
• Coordinate role kick-offs and briefing sessions between agencies and hiring managers.
• Identify and onboard new agency partners as the company scales.
• Ensure agencies receive clear, timely, and structured feedback on every candidate.
• Develop partnerships with veteran communities, career consultancy organizations, and governmental institutions.
• Collaborate with the internal Social Responsibility function to attract students and interns, and to build university collaborations from a recruitment perspective.

Candidate Coordination

• Schedule and coordinate interviews across all active roles.
• Manage candidate communication throughout the process - from first contact to final decision.
• Track candidate pipelines and ensure no one falls through the cracks.

Documentation & Administration

• Own invoice processing and reconciliation with agency partners.
• Maintain recruitment documentation: agreements, contracts, and process records.
• Provide daily and weekly status updates to the Recruitment Manager.
• Maintain data accuracy in the ATS.

Team Support

• Support the Recruitment Manager, Team Lead, and Recruiters in coordinating interviews, managing hires, working with documentation, and handling other operational tasks.

Requirements

• Excellent organizational skills – you can manage multiple moving parts without dropping the ball.
• Experience working with recruitment agencies or external partners.
• Comfortable with ambiguity and fast pace - this is a high-growth environment.
• Detail-oriented when it comes to documentation, invoices, and process compliance.
• English B1 and higher.

Nice to Have

• Experience working in a recruitment agency.

About the Company

Def-tech company

Location

• Lviv, Ukraine
• On-site

Employment Type

• Full-time