Senior Art Business Operations Lead - US

About the Position

Senior Art Business Operations Lead - US

The Senior Art Business Operations Lead is a delivery-fluent, Business Development (BD)-embedded operations leader responsible for creating and maintaining an accurate operating view of art services capacity, utilization, active work, project wind-downs, and forecasted availability across Create. Initially focused on North American art studios, the role will expand to other regions and co-development in art resources. It will provide business development, studio leadership, and Create leadership with the visibility needed to understand where work can be placed, where additional demand is needed, which skills are becoming available, and where communication or planning gaps may create revenue, staffing, or delivery risk.

The role will primarily focus on internal transparency, fostering trust, and establishing a clear operating cadence. As that foundation matures, the role will balance its focus between internal operating needs and external partner support across multiple accounts, including RFP responses, staffing and timing questions, partner-facing capability discussions, and production-level coordination. The role is not assigned to a single partner and is not the account owner, studio resource manager, or day-to-day producer - it is responsible for cross-studio visibility, demand/supply alignment, communication, early risk and opportunity identification, and escalation.

Responsibilities

• Capacity & Availability Intelligence: Maintain real-time studio-level visibility into art headcount, active assignments, and tiered availability (0–90+ days) across disciplines, locations, and confidence levels to prevent bench risk and underutilization.
• Pipeline & Demand Alignment: Track major engagements, ramp-ups, and project transitions, translating upcoming art availability into actionable demand signals for Business Development (BD) and growth opportunities.
• BD & Studio Operating Cadence: Establish standard definitions, data ownership, and a repeatable cadence between BD, studio leads, and regional leadership to streamline demand visibility and reduce urgent staffing requests.
• Opportunity Routing & Pursuit Support: Triage inbound opportunities against real-time capacity and skills to recommend optimal delivery setups (dedicated, co-dev, or hybrid) and support RFPs with accurate staffing scenarios.
• Cross-Studio & Partner Integration: Expand availability tracking into co-development studios, identify cross-deployment options, and advise partner teams to ensure capacity and timing statements remain grounded in reality.
• Continuous Improvement & Escalation: Spot data, timing, and routing bottlenecks early, coordinate clear resolution paths, and implement process updates to protect revenue and delivery.
• Leadership Reporting & Operating Strategy: Deliver concise reporting on utilization, supply/demand gaps, and risk, while building a scalable operational model that expands across regions without creating administrative bottlenecks.

Requirements

• Capacity & Availability Intelligence
• Pipeline & Demand Alignment
• BD & Studio Operating Cadence
• Opportunity Routing & Pursuit Support
• Cross-Studio & Partner Integration
• Continuous Improvement & Escalation
• Leadership Reporting & Operating Strategy

Reporting / Location

• Reports to: VP, Business Development (Create NA)
• Location: Remote (preferred North America), with regular overlap with global teams
• Travel: Periodic travel to partner sites, Keywords studios, and industry events as needed

We Offer

• Benefits package including Medical, Dental and Vision
• Vacation and sick leave
• Life & Disability coverage
• Paid Basic and AD&D insurance
• Voluntary Legal, Accident, Critical Illness and Hospital Indemnity coverage
• Voluntary FSA
• 401(k) retirement plan

Salary range: $150,000 - $180,000 depending on experience.

About the Company

Keywords Studios is dedicated to following a well-established Equal Opportunities Policy. We endeavor to create a workplace, which provides for equal opportunities for all employees and potential employees.

Note to Recruitment Agencies

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AI Statement

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