Specjalistka / Specjalista ds. Ochrony Danych Osobowych

About the Position

Specjalistka / Specjalista ds. Ochrony Danych Osobowych

Location: Warszawa, Poland

Join Benefit Systems as a Data Protection Specialist to support data privacy compliance and incident management.

Responsibilities

• Support data privacy compliance within the Benefit Systems Group.
• Collaborate with the Legal Department and other company departments on data protection topics.
• Manage data protection incidents, including investigations, record-keeping, and documentation.
• Update internal company documentation, including data processing activities and categories.
• Prepare informational clauses, consent clauses, contracts, and other data protection documents.
• Participate in vendor assessments and respond to verification surveys from contractors.
• Support data protection audits, Data Protection Impact Assessments (DPIA), and privacy by design analyses.
• Assist in handling data subject requests.
• Receive support from the team to learn company standards, processes, and work methods.

Requirements

• At least 2 years of practical experience in data protection or a similar role.
• Knowledge of data protection issues, including GDPR.
• Ability to analyze information, draw conclusions, and clearly articulate them.
• Proficiency in working with documents and attention to detail.
• Proficient in MS Office.
• English language skills at a level sufficient for professional communication.
• Responsibility, independence, initiative, and teamwork.
• Knowledge of marketing, advertising, and electronic service provision laws or practical experience is a plus.
• Higher education in law is welcome.

We Offer

• Employment contract and office location at Rondo Daszyńskiego.
• Hybrid work model.
• Flexible start time between 8:00 and 9:00 AM.
• Work-life balance and various perks like coffee, tea, fruits, and subsidized breakfasts.
• 30-minute breaks included in working hours with SmartLunch app.
• Concierge service for personal matters.
• Language learning opportunities in English, German, Spanish, and Italian.
• Additional vacation days based on tenure and volunteer leave.
• MultiSport card and the option to purchase for loved ones.
• Sports activities in the office and online, with support for advanced athletes.
• Access to Multi.Life platform with over 4500 development materials, specialist consultations, and AI support.
• Group insurance and private healthcare.
• Reimbursement for corrective glasses.
• Childcare and school support for parents.
• Education reimbursement for continued learning.
• Recreational library and board games.
• Development training.
• MyBenefit cafeteria program.
• Team-building and integration events.
• Comprehensive team support.
• Shorter workweeks on Fridays.

About the Company

Responsibility for social and sustainable development is our core. We aim to be the best for the world. With passion, we create programs for those who want to be active and fully enjoy life. By joining us, you become part of the global B Corp movement, socially responsible companies.

Click "Apply" to start your journey with us!

We are Benefit Systems!

Data Protection Notice

By clicking "Submit," you consent to Benefit Systems S.A. using additional personal data voluntarily provided in your application and collected during the recruitment process for the position specified in the announcement.

You can withdraw your consent at any time. Withdrawing consent does not affect the lawfulness of processing based on consent given before withdrawal.

Data Controller: Benefit Systems S.A., located in Warsaw, Poland, at Pl. Europejskim 2, 00-844 Warszawa.

How to Contact Us:

You can contact us via email at [email protected] or by mail to Benefit Systems S.A., Pl. Europejski 2, 00-844 Warszawa, marked "Personal Data." You can also contact our Data Protection Officer at [email protected] or by mail to Benefit Systems S.A., Pl. Europejski 2, 00-844 Warszawa, marked "DPO."

Data Processing Purposes, Legal Basis, and Retention Period

• Employment based on an employment contract: Personal data required by labor law or other specific laws (as per the announcement) is processed based on legal provisions or to take action at your request before a contract is concluded (e.g., start date, salary) (legal basis – Art. 6(1)(b) and (c) GDPR). Data will be processed until the recruitment process for the position you applied for is completed and, if necessary, for repeating the recruitment process. We will not process your data for these purposes longer than 12 months from receiving your application.
• Employment based on a civil law contract: Personal data such as identification, contact details, education, professional qualifications, employment history, start date, salary is processed to take action at your request before a contract is concluded (legal basis – Art. 6(1)(b) GDPR). Data will be processed until the recruitment process for the position you applied for is completed and, if necessary, for repeating the recruitment process. We will not process your data for these purposes longer than 12 months from receiving your application.
• Your email address is processed based on our legitimate interest in conducting and managing recruitment in our recruitment system. If you apply to us, we require your email address (legal basis – Art. 6(1)(f) GDPR).
• Data verifying your statements in the application and during the recruitment process, especially your competencies, including data obtained through competency tests (e.g., information about your knowledge and skills), collected by us or a recruitment agency, or from LinkedIn or other publicly accessible professional websites, is processed to pursue our legitimate interests (legal basis – Art. 6(1)(f) GDPR).
• Data from references from previous employers or obtained during our conversations with employers (e.g., data about your skills), based on your consent (legal basis – Art. 6(1)(a) GDPR).
• Additional data you voluntarily provide, such as images or information about your interests, will be processed based on your consent (legal basis – Art. 6(1)(a) GDPR).
• If recruitment needs to be repeated, we will process your data collected during recruitment based on our legitimate interest (legal basis – Art. 6(1)(f) GDPR).
• If a recruitment agency participates in your recruitment, we process your identification data and information about your financial expectations or salary based on our legitimate interest to fulfill the contract with the agency (legal basis – Art. 6(1)(f) GDPR).
• Future recruitments for positions in the Company matching your qualifications based on your consent (legal basis – Art. 6(1)(a) GDPR). If you participate in several recruitments and consent to us using the collected data for future recruitments, we may use all data collected about you during future recruitments, provided the consent period has not expired. Your data will be processed for this purpose for 24 months from the consent.
• If entities within the Benefit Systems Group (list of entities: benefitsystems.pl/o-nas/lista-spolek-grupy-kapitalowej-benefit-systems/) conduct a similar recruitment process, we may transfer candidate data from our database (legal basis – Art. 6(1)(a) GDPR). We may use all data collected about you for this purpose, provided the consent period has not expired.
• Exceptionally, in case of any misunderstandings between you and the Company, to pursue or defend claims, based on our legitimate interest (legal basis – Art. 6(1)(f) GDPR).

Providing personal data required by labor law or other laws (if specified in the announcement) is mandatory to participate in the recruitment. Providing data necessary to take action at your request before a contract is concluded and data in our legitimate interest is also required. Providing other data is voluntary.

We generally ask not to provide sensitive data as per Art. 9(1) GDPR, including health data. If you are disabled and believe informing us is essential for the recruitment process, we will process such data based on legal provisions. Otherwise, if you choose to provide sensitive data, we will process it only with your explicit consent. Providing such data is voluntary.

Your Rights Regarding Personal Data Processing: Right to access, correct, delete, restrict processing, object to processing, data portability, and withdraw consent at any time.

You also have the right to lodge a complaint with the President of the Personal Data Protection Office.

Detailed information about the processing of your personal data can be found at: https://www.benefitsystems.pl/o-nas/kariera/obowiazek-informacyjny-dla-kandydata/