US Fund Operations Associate

About the Position

US Fund Operations Associate

New York, United States

Join the team rewriting the rules in private markets.

Moonfare delivers what few others can: the highly sought-after funds and hidden-gem investments that go beyond what most private banks offer. Every opportunity is subjected to a ruthless vetting process; the bar is unforgivingly high. The result? Institutional-quality portfolios for investors who demand more.

Our team combines finance veterans with talent from tech, consulting, law and industries you’d never expect. Headquartered in Berlin, we operate from eight offices across Europe, the US and Asia.

If you're ready to build what's next in private markets, let's talk.

Responsibilities

As our Fund Operations Associate, you’ll report to our Head of US Operations, supervise our Fund Operations Intern, and work day-to-day with colleagues in the US and our Luxembourg-based Global Fund teams.

• Fund Lifecycle Ownership: Run operational workstreams across the fund lifecycle, from launches and closings through capital calls and distributions. Own the accuracy of fund data, trackers and checklists.
• General and Limited Partner Subscriptions: Review subscription documents and assess limited partner eligibility. Coordinate KYC/AML checks with internal teams and service providers, and decide when an exception needs escalating.
• Service Provider Management: Act as the main US contact for fund administrators, auditors and tax advisors. Drive reconciliations, investor statements, annual audits and K-1 preparation through to deadline.
• Investor Reporting: Prepare and review reporting for US investors. Participate in the refresh of how we report to investors, working with internal teams and our fund administrator to shape what we share and how it looks.
• Cross-Team Collaboration: Be the operational point of contact for Sales, Investor Relations, Legal and the Luxembourg-based fund teams, so US investors get quick, accurate answers.
• Process Improvement and Tooling: Maintain the trackers and dashboards the US team relies on. Find manual work that can be automated, including with AI tools, and document processes so they hold up as the business grows.
• Intern Supervision: Train and supervise our Fund Operations Intern, assigning work and reviewing it before it goes out.

Requirements

• 2-4 years of experience in fund operations, business operations, financial services or a related field
• Working knowledge of AI tools and an interest in using them to simplify manual processes
• A can-do attitude and a willingness to pick up whatever needs doing, including work outside your usual remit
• Team-oriented, with a track record of collaborating well with colleagues across functions and time zones
• You thrive in a fast-moving environment where priorities can shift from one week to the next
• Able to juggle several deadlines at once without losing sight of the detail
• Strong problem-solving skills
• Excellent English communication skills, both spoken and written

We Offer

• Ownership and Impact: You are empowered to bring ideas, make decisions, and see your work directly contribute to Moonfare's success
• Transparent Environment: We believe in open communication. You will receive regular updates on company strategy, performance against our KPIs, and key business decisions
• Personal Growth: We support your development with an individual growth budget of 2% of your base salary
• Invest in Your Future: We support your long-term financial goals by matching (up to 4%, cap at USD 5,000) your contribution to your 401k Retirement Plan. Our vesting set up is 3-year-cliff.
• Relax and Recharge: Unlimited PTO
• Daily Lunch: Enjoy a free lunch every day that you are in the New York Office
• A Culture of Excellence: Join a team of ambitious, smart, and committed professionals who are passionate about revolutionising private market investing

Our Values

• Our clients come first, Moonfare comes second, and we prioritise ourselves third - Client-Centric Focus. Putting clients first means creating value for them is essential. Placing Moonfare second signifies that our individual professional future at Moonfare depends on the company's commercial success.
• We pursue excellence and honor our promises - Commitment to Excellence. We hold ourselves to the highest standards, taking responsibility for our failures, and celebrating our successes.
• We are here to win and to celebrate our collective achievements - Win together. We are mission-focused and think and act like owners. We exemplify the attitude we expect and each of us commits to do what it takes to succeed.
• We foster personal growth but each of us earns our place as a Moonfarian through merit - Growth and Merit. We hire, retain, and develop exceptional people and invest in empowering them to excel.

We understand the important role that diversity plays in our success. Different backgrounds, experiences and ideas push us further and raise the bar. We’re committed to developing an inclusive and safe culture where everyone - regardless of colour, race, religion, sex, origin, sexuality, disability, marital status, citizenship or gender identity - knows that they are an integral part of the team and can bring their full potential to their work.

Salary

$80,000-$110,000 USD