Contract Specialist
Primary stack
Nice to have's
Job description
About the Position
Contract Specialist
Kuala Lumpur, Malaysia
Full Time
Mid Level
We are seeking a detail-oriented and commercial-minded Contract Specialist to join our team. In this role, you will play a crucial part in managing the contracting process, reviewing commercial agreements, and safeguarding GoGoX against operational and commercial risks. You will act as a key bridge between legal standards and business objectives, supporting various internal teams while helping drive our legal technology initiatives.
Responsibilities
- Review inbound customer, vendor, and partner contracts, quotations, tender terms, and NDAs; identify deviations from GoGoX standard terms and flag commercial and operational risks (liability caps, indemnities, insurance, payment terms, termination rights, exclusivity, service levels, IP, and confidentiality).
- Prepare first drafts of agreements, addenda, extension letters, undertakings, and consumer T&Cs from GoGoX templates; tailor terms to the deal while keeping to approved positions.
- Review tender and RFQ documents for onerous terms, compliance requirements, and required supporting documents; coordinate supplier registration, due-diligence questionnaires, anti-corruption declarations, and codes of conduct.
- Coordinate execution by wet-ink signature, company chop, and e-signature; check signing authority and entity details; maintain the contract register, retrieve signed copies on request, and track renewal and expiry dates.
- Help maintain and improve GoGoX templates, standard clauses, playbook positions, and FAQs; identify recurring requests that can be standardised or self-served by the business.
- Support the team's legal technology and AI initiatives, for example using AI tools for first-pass review and summaries, and helping to build structured contract data.
Requirements
- Collaborative Partner: You work directly with Sales, Operations, Marketing, and Country teams to understand the commercial deal, explain proposed changes in practical terms, and support negotiation calls or email exchanges with counterparties.
- Meticulous & Organized: You possess meticulous attention to detail with the ability to handle a high volume of requests, prioritize, and meet business deadlines without losing accuracy.
- Independent & Discerning: You are confident working independently and remotely from the Hong Kong team. You have good judgement about when to ask, when to escalate, and can recognize when a matter needs a lawyer (e.g., personal data, employment, litigation or demand letters, regulatory correspondence, related-party or listed-company issues, non-standard liability).
Skills
- Experience: Around 3 to 6 years of hands-on experience reviewing, drafting, and negotiating commercial contracts in an in-house legal, contracts, procurement, commercial, or paralegal role. Logistics, transport, e-commerce, technology platform, or other B2B services experience is an advantage.
- Education: A degree or diploma in law, business, or a related field, or an equivalent professional qualification (for example, a paralegal or contract management certification). Admission as a lawyer is not required.
- Commercial Acumen: Solid working knowledge of standard commercial clauses and how they allocate risk, and the ability to explain them to non-legal colleagues.
- Communication & Tools: Excellent written and spoken English; comfortable drafting clear, professional emails and mark-ups in Microsoft Word with tracked changes.
We Offer
- Competitive salary
- Opportunity to work in a dynamic and innovative environment
- Professional development opportunities
About the Company
GoGoX is a leading company in the logistics and transport sector, dedicated to providing innovative solutions to enhance the efficiency and reliability of logistics operations. Our team is committed to excellence and continuous improvement, and we value collaboration, integrity, and innovation in all our endeavors.
© GoGoVan. This job description was sourced from the employer's public career page. TheJob is not the employer — we index the posting and route candidates to the source. All content rights and hiring decisions belong to the employer.
Established in 2013, GoGoVan is the first app-based platform for transporting goods in Asia. The app GoGoVan was created to connect drivers and customers, and we aim to redefine the everyday logistics experience by providing a convenient and efficient service.Since its successful July 2013 launch in Hong Kong, GoGoVan has expanded to Singapore, South Korea, China, and Taiwan. The GoGoVan network currently comprises of over 20,000 commercial vehicles and 70,000 registered drivers. It continues to grow rapidly, and our presence will soon encompass additional cities on a global scale.