Facility Manager

About the Position

We are seeking a skilled Facility Manager with 5+ years of experience in Facility Management to oversee office operations in Romania.

Responsibilities

• Vendor and Market Analysis:

  • Monitor the local market for suppliers and service providers required by the company.
  • Evaluate new opportunities for cost optimization.
  • Manage the request for quotation process.
  • Negotiate contracts with vendors and ensure service level agreements are met.

• Construction and Contractor Management:

  • Manage the fit-out, renovation, development projects.
  • Analyze construction estimates and provide feedback on pricing.
  • Identify the most cost-effective and reliable contractors.
  • Supervise external contractors working on office and studio construction projects.
  • Ensure compliance with project budgets and timelines.

• Safety and Compliance:

  • Keep track of technical documentation, authorizations, certificates, etc. of the company’s premises.
  • Manage and ensure compliance with fire safety and occupational health procedures.
  • Ensure that workplace safety measures comply with Romanian labour and fire safety regulations.
  • Conduct safety audits and prepare for inspections.

• Facility Maintenance and Repairs:

  • Oversee the maintenance of the office and live casino studios.
  • Manage general repair works, including drilling, wall repairs, and minor construction tasks.
  • Ensure all office technical equipment, HVAC systems, and electrical systems function properly.
  • Coordinate and manage maintenance schedules for all facility systems.

• Administrative Management:

  • Manage the cost saving and cost avoidance initiatives.
  • Keep track of invoices received for the contracts and services under their coordination.
  • Keep track of office consumables, assets, insurances, guarantees, travel arrangements, etc.
  • Develop and improve internal policies and procedures aimed at facilitating workflows.
  • Manage a team of up to 4 direct reports and several supplier companies.

Requirements

• Minimum 5 years of relevant experience in Facility Management, Office Management, Maintenance Management or a similar role.
• Strong technical understanding of Building Maintenance, HVAC, Electrical and Security Systems.
• Experience with Construction/Fit-out Projects and Contractor Quotations.
• Knowledge of Romanian Workplace Safety and Fire Safety Requirements.
• Strong negotiation, vendor management and problem-solving skills.
• Excellent organization, attention to detail and ownership mindset.
• Fluent Romanian and English.
• Strong digital skills, with hands-on experience using Microsoft Office (Excel, Word, PowerPoint, Teams, SharePoint, Copilot) and business tools such as Jira, Confluence, PeopleForce, AutoCAD.

We Offer

• Competitive salary package + meal tickets.
• Private medical subscription through Regina Maria Health Network.
• SanoPass sports subscription.
• STB + Metrorex transport subscription.
• Modern office in Plaza Romania Offices.
• International, diverse work environment.
• Professional development opportunities.
• A culture built around Respect, Creativity and Passion.
• Coffee, fruit, ice cream, popcorn & more.
• PlayStation, board games and massage chair for your downtime.

About the Company

This is more than keeping an office running. You’ll help shape the workplace and infrastructure behind a growing international business.

This is a fixed-term contract initially covering parental leave, with the potential to continue the collaboration beyond the contract period as our business and team continue to grow.

Let’s be ICONIC together!

By submitting your application to ICONIC21, you acknowledge that the Company processes your personal data for candidate selection and hiring purposes in accordance with the GDPR, the EU AI Act, and Romanian data protection legislation. The Company may use AI-supported recruitment tools and automated screening systems to assist in candidate evaluation, qualification matching against job requirements, and recruitment process management. All hiring and shortlisting decisions remain subject to meaningful human review. Your data may be accessed by authorized employees of the Company involved in the recruitment process, under appropriate confidentiality and data protection safeguards. If you are not selected for the role you are now applying, your application may be retained for up to 6 months to consider you for future opportunities relevant to your profile, unless otherwise required by law. You may exercise your rights regarding access, correction, deletion, or objection to the processing of your personal data in accordance with applicable legislation.

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