Facility Manager

About the Position

We are seeking a skilled Facility Manager with over 5 years of experience in Facility Management to oversee office operations in Romania.

Responsibilities

• Vendor and market analysis:

  • Monitor the local market for suppliers and service providers required by the company (HVAC, electrical installations, UPS & generator, sanitary installations, firefighting, emergency situations systems, CCT, access control, drinking water, consumables, cleaning, security, etc.);
  • Evaluate new opportunities for cost optimization;
  • Manage the request for quotation process;
  • Negotiate contracts with vendors and ensure service level agreements are met.

• Construction and contractor management:

  • Manage the fit-out, renovation, development projects (studio, reception, meeting rooms, locker rooms, changing rooms, etc.).
  • Analyse construction estimates and provide feedback on pricing;
  • Identify the most cost-effective and reliable contractors;
  • Supervise external contractors working on office and studio construction projects;
  • Ensure compliance with project budgets and timelines.

• Safety and compliance:

  • Keep track of technical documentation, authorizations, certificates, etc. of the company’s premises;
  • Manage and ensure compliance with fire safety and occupational health procedures;
  • Ensure that workplace safety measures comply with Romanian labour and fire safety regulations;
  • Conduct safety audits and prepare for inspections.

• Facility maintenance and repairs:

  • Oversee the maintenance of the office and live casino studios (2,000+ sqm);
  • Manage general repair works, including drilling, wall repairs, and minor construction tasks;
  • Ensure all office technical equipment, HVAC systems, and electrical systems function properly;
  • Coordinate and manage maintenance schedules for all facility systems.

• Administrative management:

  • Manage the cost saving and cost avoidance initiatives;
  • Keep track of invoices received for the contracts and services under their coordination;
  • Keep track of office consumables, assets, insurances, guarantees, travel arrangements, etc.;
  • Develop and improve internal policies and procedures aimed at facilitating workflows;
  • Manage a team of up to 4 direct reports and several supplier companies.

Requirements

• Minimum 5 years of relevant experience in Facility Management, Office Management, Maintenance Management or a similar role;
• Strong technical understanding of building maintenance, HVAC, electrical and security systems;
• Experience with construction/fit-out projects and contractor quotations;
• Knowledge of Romanian workplace safety and fire safety requirements;
• Strong negotiation, vendor management and problem-solving skills;
• Excellent organization, attention to detail and ownership mindset;
• Fluent Romanian and English;
• Strong digital skills, with hands-on experience using Microsoft Office (Excel, Word, PowerPoint, Teams, SharePoint, Copilot) and business tools such as Jira, Confluence, PeopleForce, AutoCAD.

We Offer

• Competitive salary package + meal tickets;
• Private medical subscription through Regina Maria Health Network;
• SanoPass sports subscription;
• STB + Metrorex transport subscription;
• Modern office in Plaza Romania Offices;
• International, diverse work environment;
• Professional development opportunities;
• A culture built around Respect, Creativity and Passion;
• Coffee, fruit, ice cream, popcorn & more;
• PlayStation, board games and massage chair for your downtime.

About the Company

This is more than keeping an office running. You’ll help shape the workplace and infrastructure behind a growing international business.

This is a fixed-term contract initially covering parental leave, with the potential to continue the collaboration beyond the contract period as our business and team continue to grow.

Let’s be ICONIC together!