Fund Operations Oversight Officer (m/f) (CDD until the end of January 2027)

About the Position

Fund Operations Oversight Officer (m/f) (CDD until the end of January 2027)

ING Solutions Investment Management (ISIM) is looking for a Fund Operation Oversight Officer to support the current and planned developments of its activities in Luxembourg.

Your working environment

ISIM is a subsidiary of ING Luxembourg. ISIM benefits from the status of a “Super ManCo” as it has the licenses to manage both UCITS and Alternative Investment Fund (AIF).

ISIM oversees Investment funds distributed by ING Group entities.

Launched in 2014, ISIM is pursuing its development and its positioning as the Management Company (‘ManCo’) of ING Group and is the key tool for Investment fund solutions within the Group.

ISIM is looking for a Fund Operation Oversight Officer to reinforce its team.

As a Fund Operation Oversight Officer, you will oversee the activities of the Central Administrations and Depositary Banks of investment funds managed by ISIM. More specifically, you will perform the following controls:

Oversight and controls of delegated functions (Fund Administration, Depositary Bank)

• Perform initial and periodic due diligence on the delegates
• Review and analyse the Key Performance Indicators & Key Risk Indicators of the funds (monthly review/exceptions reports from delegates)
• Review and follow up the cash and asset reconciliations
• Oversee the coordination of the fund corporate life cycle (general meetings of shareholders, board circular resolutions, etc)
• Coordinate the funds’ dividend payments
• Ensure that fund tax documentation is in place and accurate
• Coordinate and prepare the recurrent meetings with delegates and draft respective minutes
• Ensure day-to day monitoring of delegates and follow-up of incidents
• Work in close cooperation with Portfolio, Finance, Risk, Compliance and Legal

Financial Statements and other fund reporting

• Coordinate the entire funds’ audit process with Central Administration and auditors
• Check the Financial Statements
• Review/coordinate all other fund reporting

Board reporting and meeting

• Organise the funds’ board meetings
• Ensure the preparation of the board packs in collaboration with the various counterparties (Central Administration, Depositary Bank, auditors, Investment Manager)

Given the size of the team, the Fund Operation Oversight Officer will also have to ensure support/backup with regard to administrative tasks of the ManCo whenever needed.

Responsibilities

• Oversee the activities of the Central Administrations and Depositary Banks of investment funds managed by ISIM.
• Perform initial and periodic due diligence on the delegates.
• Review and analyse the Key Performance Indicators & Key Risk Indicators of the funds.
• Coordinate the funds’ dividend payments.
• Ensure that fund tax documentation is in place and accurate.
• Coordinate and prepare the recurrent meetings with delegates and draft respective minutes.
• Ensure day-to-day monitoring of delegates and follow-up of incidents.

Requirements

• Master in economics / finance or equivalent.
• Relevant experience in the fund industry (e.g. in relation with Fund Administration, Depositary Bank or audit of funds).
• Knowledge of regulatory requirements and fund organization applicable to both UCITS and AIF.
• Knowledge of fund accounting mechanisms and NAV calculation.
• Knowledge of financial markets and products.
• Excel proficiency and comfortable with numbers.
• Flexible and eager to learn.
• Rigorous and critical scepticism.
• Sense of responsibility and autonomy.
• Team player with good communication skills (both oral and written).
• Fluent in French and English is a must have.

We Offer

This position is a great opportunity to:

• Develop and benefit from training on-the-job thanks to an expert team.
• Join the Management Company of one of the leading banks in Luxembourg within an international environment.
• Have a contributing role in the development of the structure, allowing for a spirit of initiative.
• Work in a convivial and dynamic environment of a human-size company but integrated within a large group.
• Benefit from a wide range of tasks and some autonomy, including multiple contacts with internal and external representatives.

About the Company

ING is a global financial institution with a strong European footprint. The Group provides retail and wholesale banking services to approximately 41 million customers worldwide. With more than 60,000 employees, ING operates through an international network and offers a broad range of banking and financial services across numerous markets.

In Luxembourg, ING serves private, professional and institutional clients through dedicated teams of banking specialists, benefiting from both local expertise and the resources of an international banking group.

Your place of work

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At ING, we want to bring out the best in people. That's why we have an inclusive culture where everyone gets the chance to grow and make a difference for our customers and society. Diversity, equality, and inclusion are always at the forefront. We treat everyone fairly, regardless of age, gender, gender identity, cultural background, experience, belief, race, ethnicity, disability, family situation, sexual orientation, social origin, or anything else. Do you need help or can we do something for you during your application or interview? Please contact the recruiter listed with the vacancy. We are happy to work with you to make the process fair and accessible. Read more about how we stand for diversity, inclusion, and belonging.

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